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Clubs & Societies Affiliations

Term 1 applications are now closed. Applications for term 2 are now open. Deadline for submission is 12noon Monday 25th January 2021. Late submissions will not be considered. [Last updated: 13/11/20]

How do I request affiliation to Students’ Union UCL?

  • If you want to start a club or society, make sure there isn’t one already existing that does the same activities, or is based on the same idea – there’s no point in duplicating. You can check this on the union website: Clubs & Societies Directory
  • We particularly welcome applications from existing departmental societies, or groups focussing on provision for postgraduates. 
  • Read Guidance for Applicants and complete online application form.
  • Get a group of UCL friends, or like minded fellow students together, to sit down and discuss what the basic activities and functions of your club are going to be. Will you be going on trips, are you discussing something, are you training etc?
  • You need to choose a committee; this comprises a President, Treasurer and Welfare Officer as a necessity, and you may want to think about a Social Secretary, a Captain, a Producer, Editor etc. It all depends on what your club/society will be doing.
  • President and Treasurer are known as the principal officers of a club/society. No position sits higher on the committee than them and they are the main contacts with the union. You can only have one of each and the positions, unlike other committee posts, cannot be shared between more than one person. Welfare Officer is mandatory post but not a principal officer. You can find out more about the responsibilities of each officer in our Rules & Regulations which you should familiarise yourself with before applying.
  • Next you need to attract a minimum of 30 UCL Students to become potential members. At this stage, they don’t need to pay anything, but you will need to collect their names and contact information on the provided signature sheet and attach to your application. 
  • Please note that  due to the situation with COVID 19, students physical signatures are not currently required as part of the application, only their names (as they appear on their UCL Student ID) and their UCL email address.
  • Remember, if you have any questions please visit the Student Activities Reception, or contact su.activities-reception@ucl.ac.uk 

Please note:

An affiliation meeting will be held shortly after the deadline. In most cases you will not be required to attend the meeting, only in rare cases where we need more information or further explanation will you be asked to attend.

The deadline for submissions is 12noon Monday 25th January 2021. Applications by online form only. Late submissions will be not considered.

Submissions will be considered by the Activities Executive during the week commencing 25th January.

Applicants should be informed via email of their decision by  Monday 1st February.

No term 2 affiliation requests will be granted prior to this date.

If you have any questions to queries regarding the additional criteria please contact the Societies & Media Coordinator, Johnny Glover at j.glover@ucl.ac.uk

Please note that students signatures are not required as part of the application below, only their names (as they appear on their UCL Student ID) and their UCL email address.

[Last updated: 13/11/20]

 

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