Welcome to your Committee Hub
Everything you need to run your club or society in one place.
Bookmark this page to stay up to date with upcoming events and deadlines, read through our how-to guides, and quickly access key webforms and resources.
What's On?
Winter closure and finance deadlines
Between Terms 1 and 2, UCL will be closed from 5:30pm, Tuesday 23 December 2025 to 9:00am, Monday 5th January 2026.
Students who wish for Payment or Purchase requests to be reviewed and processed (if approved) before the Christmas closure will need to have these submitted by 10:00am, Monday 8 December 2025. Any submissions made past this deadline will not be processed until after the holidays (January 2026) and paid around the 9th January at the earliest.
Travel reclaims approved by TeamUCL by Midday Thursday 11 December will be processed in December, any requests made or approved after this deadline will not be processed until after the holidays (January 2026).
Term 1 By-Election
The Term 1 By-Election is now well underway, and is a chance for clubs and societies to fill committee positions for the 2025/26 academic year that were not filled during the 2024/25 Leadership Race.
Key Dates
- Nominations open: 12:00pm (Midday), Wednesday 29 October
- Nominations close: 12:00pm (Midday), Wednesday 12 November
- Voting opens: 12:00pm (Midday), Monday 17 November
- Voting closes: 12:00pm (Midday), Friday 21 November
Skills Sessions
- What are Skills Sessions?
At the Students’ Union, we are here to empower you and provide you with the skills you need for your personal and professional development.
We arrange bespoke skills sessions run by professional trainers, designed to help you gain new skills and enhance your existing skills. Are you a club or society officer, a student representative or community volunteer? Our skills sessions are designed to enable you to excel in your roles and reflect on your abilities as well as supporting you to develop the key skills needed by graduates entering employment.
Working with Up Skill 4 Life we have developed our new skills development programme specifically for you. These workshops will be delivered by Jonathan Day, Founder and Learning & Development Consultant at Up Skill 4 Life (www.upskill4life.com). Established in 2009, Up Skill 4 Life specialises in skills based training with a particular focus on leadership, management & graduate development. Jonathan has been fortunate enough to partner with an incredibly diverse client base; across the business, not-for-profit and university sectors. This places Jonathan in the unique position of both developing and learning from, many different teams, leaders and cultures. Jonathan’s philosophy towards training workshop design & delivery is simple – it should always be agile to a group’s needs, interactive and Never Use Slides.
Our sessions will be repeated through the year, so come along to whichever workshop(s) you have time join! The sessions are interactive, held after lectures finish and delivered over Zoom so you can access them where ever you are...
How-To Guides
Everything you need to know about running your group, including memberships, communication and data protection, elections, training, rules and regulations, annual registration, and handover.
Organising Activities & Events
Guidance on how to run your club/society activities, including adding events to the What's On Calendar, ticketing events, creating risk assessments, running taster sessions, and inviting external speakers.
Learn all about booking Union and UCL rooms, Union bars, and external venues, as well as available support with AV & Events Equipment and club and society storage.
Raising, Spending & Managing Money
Finance Codes, Sponsorships and Contracts, Grant Funding, Making Purchases, Reimbursements... everything you need to know about managing your club/society finances.
Prepare yourself for every eventuality, including signposting members to welfare resources, reporting incidents and accidents, making complaints, and responding to challenging situations and disclosures.
All our how-to guides can be navigated to from one of the above 'core' guides, but you can also see our full how-to guide directory here.
Other Useful Links
Contact Us
The Student Activities Reception is open (during term-time):
- 10:00am to 9:00pm, Monday to Friday
- 11:00am to 7:00pm, Saturday and Sunday
You can get in touch:
- by email ([email protected])
- by phone (020 7679 7239)
- in-person (2nd Floor, Bloomsbury Theatre Building, 15 Gordon Street)
- Activities & Engagement Officer
The sabbatical officers are based on the 2nd floor of 25 Gordon Street.
If you need to get in touch, please email Ana at [email protected] or visit the main Union reception.
- Activities & Engagement Officer: Ana Boikova
- Societies and Projects Team
The Societies Team office is located on the 2nd floor of the Bloomsbury Theatre Building (15 Gordon Street).
If you need to get in touch, please email us at [email protected], or visit the Student Activities Reception.
- Head of Societies and Projects: Rupinder Sandal
- Activities Administration Coordinator: Ben McCrindle
- Activities Administration Coordinator: Alfie Vaughan
- Activities Administration Coordinator: Lewis Murphy
- Activities Finance Coordinator: Tanisha Veerasawmy
- Activities Finance Administrator: Karen Ly
- Societies Development Manager: Darcy Mcguinness
- Societies Development Coordinator: Amanda Scully
- Societies Development Coordinator: Soumya Singh
- Departmental Societies Manager: Mark Riley
- Departmental Societies Coordinator: Emma Waldron- Sport and Physical Activity Team (TeamUCL)
The TeamUCL office is located on the 3rd floor of the Bloomsbury Theatre Building (15 Gordon Street).
If you need to get in touch, please email us at [email protected], or visit the TeamUCL Gym.
- Head of Sport and Physical Activity: Katie Sykes
- Sports Development Manager (Clubs & Performance): Ben Philip
- Sports Development Coordinator (Equity & Inclusion): Tommy Garwood
- Sports Development Coordinator: Sam Johnson
- Sports Administrator: Lydia Sellen
- Sports Development Manager (Community & Workforce): Beth Lewis
- TeamUCL Leagues Assistant: Phili Hughes
- Tennis Development Officer: Samuel Bracken
- Football Development Officer: Recruiting
- Physical Activity Manager: Lilley Kennedy
- Project Active Coordinator: Lucy Budworth
- Project Active Assistant: Sung Jae Cho
- Fitness Centre Manager: Jordan Halliday
- Deputy Fitness Centre Manager: Laura Akehurst- Arts Team (artsUCL)
The artsUCL office is located on the 2nd floor of 25 Gordon Street.
If you need to get in touch, please email us at [email protected] or visit the main Union reception.
- Head of Arts: Brodie Ross
- Arts Programme Manager: Shanice Birchall
- Arts Programme Coordinator: Phoebe Carey
- artsUCL Producer: Dan Edge
- Arts Production Coordinator: Praise Okeowo
- Technical Theatre Supervisor: Sofie Mogensen