This page provides tools and resources for UCL staff for use in supporting Student Academic Representation practice. 

Guidance and Information

Online Submission Guidance

Returning Academic Rep details is now submitted online through the Union website. This should be submitted by programme and department staff. Please ensure you have the student’s Full Name and UCL email address available for the SSCC they are joining. This is all of the information required to return your reps. 

Below is a short video demonstrating how to add the reps online. Please note this is an outdated video, as we have recently upgraded our website. The process of adding Reps is still similar though, even though the platform might look slightly different. For staff resources please refer to the current page you are on (NOT as mentioned in the video).

The returns data will automatically publish reps on the ‘Find Your Rep webpage so students and staff can find who the academic reps are in their department and Faculty as soon as they are returned. Department and Faculty colleagues can also use this to see which reps have been returned.

This streamlined approach should reduce the workload for staff and provide an easier way to check which reps have been returned. If you have any questions or comments please get in touch with us at [email protected]

Staff Checklist 2021

This checklist provides a practical run-through of everything you will need to consider to promote, recruit, and support your Academic Representatives.

Staff Guide to Student Academic Representation 2021-22

The Staff Guide provides information and guidance on the practicalities of Student Academic Representation. It sets out in detail what is required, but also provides guidance on improving and enhancing student representation.

Student Academic Representation Benchmarking Tool

This benchmarking tool helps to identify the progress being made on developing student academic representation at both a local and an institutional level.

SSCC Staff Community on Microsoft Teams

Join the SSCC Staff Community on Microsoft Teams, this is open for all staff who are involved in their SSCC in particular the staff co-chair and secretary - Join

Staff Workshop Resources

InEDITA Effective Staff Student Consultative Committees: Policy and Practice Workshop

Academic Manual Guidance 

Section 6: Student Academic Representation - Link

SSCC Agenda and Minutes Template (Please search for Annex 9.6.1) - Link

SSCC Co-Chair Guide

Guidance on Running SSCCs Remotely 2021-22

In line with UCL's Temporary Operating Mode, many departments will have to move their SSCCs to a virtual platform. Even prior to this, some departments had expressed a desire to engage remotely with their Academic Reps who cannot attend meetings in-person.

Promotional Resources

We make available a variety of resources which you can use to help promote Student Academic Representation within your department.

Rep Elections 2021 Resources


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Email Signature Banner

Promotional Video

Our promotional video outlines the key benefits to being a Course or Research Student Representative and what is involved. Its less than 5 minutes long, and prompts the department or programme to briefly outline how representatives will be appointed locally - Youtube link / Download link

Faculty Rep Opportunity Template Email

Role Descriptors

These role descriptors are aimed at both students and staff, highlighting key responsibilities and the time commitment required for each Academic Representative role.

Election Resources

Electronic Elections

We recommend use of Opinio for electing representatives electronically. You can find out more about using Opinio using UCL ISD's extensive guidance available here. Alternatively, the Choice Module in Moodle is also suitable for this purpose.

For Paper Ballots

  • Election Count Sheet (for paper ballot)  PDF / Word
  • Voting Slips (for paper ballot)  PDF / Word
  • Student nomination form  PDF / Word


  • Student Priorities for Education Report - an in-depth analysis of the priorities students discussed across with staff in their departments and SSCCs, with recommendations relevant to departments, faculties, and UCL as a whole.
  • Student Priorities for Wellbeing Report - an analysis of the priorities students have told us about their physical, social and mental wellbeing, with recommendations for the Union and UCL.  
  • What do students value most Report - an analysis of all of the student nominations we receive for the Student Choice Awards and summarised into practice that students valued most for each category of award.  
  • Academic Representation Annual Reports - our annual report on progress with developing effective academic representation at UCL.
  • SSCCs: Trends in Student Feedback 2017-18 - an analysis of the trends arising from discussions across all UCL SSCCs in 2017-18, with recommendations relevant to departments, faculties, and UCL as a whole. 


Have a question? Get in touch