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In order for our elections to be fair, transparent and legally compliant, there are a number of rules and regulations that must be followed. We have condensed them to be as clear and easy to understand as possible, but you can also see the full, original rules as per our bye-laws, here.
 

Please note club and society election rules can be found on the Rules and Regulations page

Adapted from Bye-Law 10 Elections

Eligibility and nominations:

  1. You must be a current student enrolled on a programme at UCL for the full academic year.  
  2. You must meet the eligibility of specific roles, for example, you can only be a Faculty Rep for the Faculty you study in and a Hall Rep for the hall which you reside in.
  3. If you fail to meet the above requirements you shall be withdrawn from the election.
  4. You must attend a Candidate Briefing on Thursday 5 March at 18:00 in the Conference Room, 2nd Floor of 15 Gordon Street. If you cannot make it you must email su.elections@ucl.ac.uk
  5. You must provide a manifesto to be published by the Union by Wednesday 11 March at noon. 
  6. You are not able to run for more than one position–unless this is for Club or Society roles. 

Campaigning and expenses:

  1. No campaigning can take place before Thursday 12 March; this includes promoting websites, facebook groups, etc.
  2. You may be endorsed by student groups, however, endorsements must be made fairly by the club or society’s committee with equal opportunity given to all candidates.
  3. You must not share campaign expenses with another candidate.
  4. Campaign expenses are defined as all campaign materials including online advertisements which have a market value above £0.00.
  5. Materials which are received free of charge shall be counted towards your Election expenses and must be noted on the Election budget form, listed at the current market value of the materials.
  6. Materials available free of charge to all candidates and materials considered ubiquitous shall not count towards the limit within the budget, but must still be documented.
  7. Candidates are entitled to spend an allocated budget determined by the Returning Officer which will be announced at the Candidates’ Briefing.
  8. You must submit your Elections budget by 23:59 on Thursday 19 March. 
  9. You may criticise another candidate’s campaign but must never be personal. Candidates and their supporters must not:
    1. Reference another candidate’s personal traits of character
    2. Misrepresent another candidate’s religious, political or other views or actions
    3. Intimidate any participant in the election, candidate, campaigner, student, staff or other.
    4. Deliberately sabotage any campaign other than their own
    5. Deface any campaign materials (such as publicity, online media, social networking sites) of another candidate
    6. Make any attempt to influence the impartiality of the Returning Officer or Union staff
    7. Permanently damage any of the Union or UCL area or property
  10. If you or any of your supporters are currently, or have previously been, a Students’ Union officer, volunteer or staff member you must not use any facilities or communication methods that are not available to all candidates for the purpose of campaigning.

Voting:

  1. You and your supporters may not make any unsolicited offer to provide a device for a voter to cast votes on.
  2. No member shall have more than one vote.
  3. Re-Open Nominations (RON) shall be a candidate in all elections. Should RON win an election where one person is to be elected to the position, a by-election shall be held

Oversight/complaints:

  1. Any complaints about the conduct of candidates and their supporters must be submitted utilising the online form  as soon as possible, and no later than 13:00 on 20 March.
  2. Clare Oakley is the Union’s Returning Officer. She oversees the fair conduct of the elections, interprets the Bye-Laws to rule on complaints, issues guidance to candidates and oversees the count of the elections.
  3. The Returning Officer or their Deputy shall make a ruling on the matter within 24 hours upon receipt of the complaint. They may give the alleged candidate the right of reply before making a ruling.
  4. Complainants may remain anonymous should they wish.