The Welcome Fair takes places on Saturday, 1 October and Sunday, 2 October.
Book your stall now
We have 4 standard stall options available:
|
Stall type |
Stall Space |
Access passes |
1 day | 2 days |
|---|---|---|---|---|
| Charity | 1.3 x 1m | 2 | n/a | £800* |
| Local Business (inc. UCL Departments) | 1.3 x 1m | 2 | £800* | £1500* |
| National Company | 1.3 x 1m | 2 | £900* | £1600* |
| Outdoor Stall* | - | 3 - 5 | £1100* | £1900* |
Standard Package Options
| Packages |
1-day package from: |
2-day package from: |
|---|---|---|
| Charity stall with web advertising and landscape screen ads | n/a | £1800 |
| Local Business stall with web advertising and landscape screen ads | £1800 | £2500 |
| National Company stall with web advertising and landscape screen ads | £1900 | £2600 |
| Outdoor Stall with web advertising and landscape screen ads | £2100 | £2900 |
*Please note that the above prices exclude VAT.
Outdoor space enquires are subject to the discretion of the event coordinator
Welcome Fair 2021
The Welcome Fair is without a doubt one of the major highlights of our Welcome Period for new students arriving in September. The fair takes place in the main Quad Marquee and is the best opportunity for your brand to directly engage with thousands of students when they first arrive on campus. As per previous years, we are expecting about 10,000 students in total to visit the Students' Union UCL Fair, which makes it one of the UK's biggest Welcome Fairs. Spaces are limited so book your space early to secure your spot.
At the Welcome Fair, you can use your stall for anything from distributing promotional materials and samples (freebies are always popular with students!) to expanding your mailing lists and signing up new members.
If you would like to inquire about prices and booking a stall at the Welcome Fair, please contact our Sales and Events Coordinator, Nicholas Spence.
What's included
All the stalls come with a table and two chairs by request. There is also a poster board behind the stall, electricity access point and WiFi. In addition, your stallholders will receive up to 2 access passes for easy entry and exit.
Please note that additional personnel will not be permitted due to space restrictions.
Welcome Fair outdoor space
In the past, we have had companies hoping to join us with some bigger activities (think freebie vans and photo booths). These activities are far too big to go into the marquee with the rest of the stalls, but we do have a limited number of outdoor spaces available for bookings. At £1100 for one day or £1900 for extra access passes per day, this is an option for an organisation that's looking to make a big impression!
Please note that these can only be booked through prior agreement and do not appear on the standard booking form.
Charities
We offer a discounted Standard Stall to registered charities at a fixed rate of £700 for two days at the fair. Please note that any charities looking to recruit volunteers are required to attend a Volunteer Fair, rather than the Welcome Fair. Please contact our Volunteering Partnerships Coordinator for more information.
Restrictions
Please be aware that Students' Union UCL runs a number of services and over 300 clubs and societies. In order to give these groups and services the best possible chance to flourish, we don't accept bookings from organisations with similar purposes. For example, as we run our own gym, we don't take bookings from gyms; similarly, as we have faith-based societies, we don't take bookings from churches etc. You can see the full list of our clubs and societies here.
Furthermore, Students' Union UCL is committed by the policy not to accept bookings, lads mags, gambling organisations, and some others. If you are unsure as to whether these restrictions may apply to your company, please feel free to get in touch.
Students' Union UCL reserves to right to refuse any booking. A booking request form submission does not constitute a confirmation of your booking.
Book your stall now
More information
If you have any more questions about the Welcome Fair, please see our FAQs page.
If your query is not answered there, please contact our Sales and Events Coordinator, Nicholas Spence.