Welcome to your Committee Hub
Everything you need to run your club or society in one place.
Bookmark this page to stay up to date with upcoming events and deadlines, read through our how-to guides, and quickly access key webforms and resources.
What's On?
Training & Registration
To re-register your club or society with the Students’ Union, presidents and treasurers must complete online core training and annual registration on behalf of their club or society.
We recommend completing your training before you complete your registration documents, as the training we provide will help you to complete your registration documents correctly.
You must complete your training and registration by 5.00pm, Friday 27 June. If you haven't already done so, please complete your requirements as soon as possible.
Get ready for Welcome
Due to renovations in the Main Quad, this year's Welcome Fair will be moving to the UCL East campus!
We'll be in touch with more details over the Summer. In the meantime, it’s a good idea to start planning your activity, and make sure that your webpage and socials are looking good in time for A-Level Results Day!
Key Dates:
- 14 August: A-Level Results Day
- 15 September: International students begin arriving at UCL
- 22 September: Welcome Week begins
- 25 September: Welcome Fair
Skills Sessions
- What are Skills Sessions?
At the Students’ Union, we are here to empower you and provide you with the skills you need for your personal and professional development.
We arrange bespoke skills sessions run by professional trainers, designed to help you gain new skills and enhance your existing skills. Are you a club or society officer, a student representative or community volunteer? Our skills sessions are designed to enable you to excel in your roles and reflect on your abilities as well as supporting you to develop the key skills needed by graduates entering employment.
Working with Up Skill 4 Life we have developed our new skills development programme specifically for you. These workshops will be delivered by Jonathan Day, Founder and Learning & Development Consultant at Up Skill 4 Life (www.upskill4life.com). Established in 2009, Up Skill 4 Life specialises in skills based training with a particular focus on leadership, management & graduate development. Jonathan has been fortunate enough to partner with an incredibly diverse client base; across the business, not-for-profit and university sectors. This places Jonathan in the unique position of both developing and learning from, many different teams, leaders and cultures. Jonathan’s philosophy towards training workshop design & delivery is simple – it should always be agile to a group’s needs, interactive and Never Use Slides.
Our sessions will be repeated through the year, so come along to whichever workshop(s) you have time join! The sessions are interactive, held after lectures finish and delivered over Zoom so you can access them where ever you are...
How-To Guides
Everything you need to know about running your group, including memberships, communication and data protection, elections, training, rules and regulations, annual registration, and handover.
Organising Activities & Events
Guidance on how to run your club/society activities, including adding events to the What's On Calendar, ticketing events, creating risk assessments, running taster sessions, and inviting external speakers.
Learn all about booking Union and UCL rooms, Union bars, and external venues, as well as available support with AV & Events Equipment and club and society storage.
Raising, Spending & Managing Money
Finance Codes, Sponsorships and Contracts, Grant Funding, Making Purchases, Reimbursements... everything you need to know about managing your club/society finances.
Prepare yourself for every eventuality, including signposting members to welfare resources, reporting incidents and accidents, making complaints, and responding to challenging situations and disclosures.
All our how-to guides can be navigated to from one of the above 'core' guides, but you can also see our full how-to guide directory here.
Other Useful Links
Contact Us
The Student Activities Reception is open (during term-time):
- 10:00am to 9:00pm, Monday to Friday
- 11:00am to 7:00pm, Saturday and Sunday
You can get in touch:
- by email (su.activities@ucl.ac.uk)
- by phone (020 7679 7239)
- in-person (2nd Floor, Bloomsbury Theatre Building, 15 Gordon Street)
- Activities & Engagement Officer
The sabbatical officers are based on the 2nd floor of 25 Gordon Street.
If you need to get in touch, please email Ana at ae.officer@ucl.ac.uk or visit the main Union reception.
- Activities & Engagement Officer: Ana Boikova
- Societies and Projects Team
The Societies Team office is located on the 2nd floor of the Bloomsbury Theatre Building (15 Gordon Street).
If you need to get in touch, please email us at su.activities@ucl.ac.uk, or visit the Student Activities Reception.
- Head of Societies and Projects: Rupinder Sandal
- Activities Administration Coordinator: Ben McCrindle
- Activities Administration Coordinator: Alfie Vaughan
- Activities Administration Coordinator: Lewis Murphy
- Activities Finance Coordinator: Tanisha Veerasawmy
- Activities Finance Administrator: Karen Ly
- Societies Development Manager: Darcy Mcguinness
- Societies Development Coordinator: Amanda Scully
- Societies Development Coordinator: Recruiting
- Departmental Societies Manager: Mark Riley
- Departmental Societies Coordinator: Emma Waldron- Sport and Physical Activity Team (TeamUCL)
The TeamUCL office is located on the 3rd floor of the Bloomsbury Theatre Building (15 Gordon Street).
If you need to get in touch, please email us at teamucl@ucl.ac.uk, or visit the TeamUCL Gym.
- Head of Sport and Physical Activity: Katie Sykes
- Sports Development Manager (Clubs & Performance): Ben Philip
- Sports Development Coordinator (Equity & Inclusion): Tommy Garwood
- Sports Development Coordinator: Sam Johnson
- Sports Administrator: Recruiting
- Sports Development Manager (Community & Workforce): Beth Lewis
- TeamUCL Leagues Assistant: Phili Hughes
- Tennis Development Officer: Samuel Bracken
- Football Development Officer: Recruiting
- Physical Activity Manager: Lilley Kennedy
- Project Active Coordinator: Lucy Budworth
- Project Active Assistant: Recruiting
- Fitness Centre Manager: Jordan Halliday
- Deputy Fitness Centre Manager: Laura Akehurst- Arts Team (artsUCL)
The artsUCL office is located on the 2nd floor of 25 Gordon Street.
If you need to get in touch, please email us at artsucl@ucl.ac.uk or visit the main Union reception.
- Head of Arts: Brodie Ross
- Arts Programme Manager: Shanice Birchall
- Arts Programme Coordinator: Phoebe Carey
- artsUCL Producer: Dan Edge
- Arts Production Coordinator: Recruiting
- Technical Theatre Supervisor: Recruiting