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You will need to submit this form if you would like the Union to make a purchase on behalf of your club or society, using your Grant or Non-Grant account. 

Please submit this form a minimum of 5 working days before payment is due. For purchases over £1000, please submit your request as far in advance as possible. 

If you are making a purchase costing £200 or more, your request will only be processed after it has been approved by the Union Finance Panel

If you are making a purchase for £200 or less, you can make the payment yourself and get reimbursed using a payment request form

Please do not use this form to pay coaches or instructors for sports clubs. If you need to pay a coach or instructor for a sports club, take a look at our ‘How to Guide’ for guidance. 

If you have a contract (such as a venue hire contract), please do not sign it yourself, otherwise you will be personally liable! You can submit contracts to be signed by the Students’ Union by emailing su.activities@ucl.ac.uk

This form can be used to pay for:

  • Goods or services for your club or society
  • Online purchases for your club or society
  • Payments that require a purchase order number (PO number)
  • Paying for venue hire fees
  • Equipment
  • Kit