Purchase Request Form

You will need to submit this form if you would like the Union to make a purchase on behalf of your club or society, using your Grant or Non-Grant account. 

Please submit this form a minimum of 10 working days before payment is due. For purchases over £1000, please submit your request as far in advance as possible. 

If you are making a purchase costing £200 or more, your request will only be processed after it has been approved by the Union Finance Panel. 

If you are making a purchase for £200 or less, you can make the payment yourself and get reimbursed using a payment request form. 

Please do not use this form to pay coaches or instructors for sports clubs. If you need to pay a coach or instructor for a sports club, take a look at our ‘How to Guide’ for guidance. 

If you have a contract (such as a venue hire contract), please do not sign it yourself, otherwise you will be personally liable! You can submit contracts to be signed by the Students’ Union by emailing su.activities@ucl.ac.uk. 

This form can be used to pay for:

• Goods or services for your club or society
• Online purchases for your club or society
• Payments that require a purchase order number (PO number)
• Paying for venue hire fees
• Paying sports coaches
• Equipment
• Kit 

Delivery during Covid

Due to the current situation, we request that any purchase submissions whereby products need to be delivered will need to include a Covid secure plan in place for the delivery and distribution; we cannot approve any requests until this has been provided.