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Please ensure you are familiar with Students’ Union UCL guidance on external speakers before submitting this form. You can find guidance on how to organise an event with an external speaker, and our External Speaker Information and Process on our website.

You must ensure the Briefing for External Speakers is circulated to your proposed speaker before submitting this form. You must confirm in writing that your proposed speaker agrees to comply with Students’ Union UCL policy (Briefing for External Speakers), while being hosted at your event.

Failure to disclose full speaker details may result in your event being cancelled, and referral to the Union for disciplinary action.

This form must be submitted a minimum of 10 working days before your event.

Please note, it takes us up to five working days to process your request. We recommend factoring this time in to your event planning so you have sufficient time to advertise your event.

If you have queries about your external speaker request, you can email the Student Activities Department at [email protected]

Required field
Workflow

Workflow

Pending
No transitions are available to you. You may not have the required access, or the workflow may have reached the end of a process.
Requestor type
The date of your event must be at least 2 weeks from todays' date. You will not be able to submit this form if it is not submitted at least 2 weeks in advance of your event.
This is a 7 digit number, which can be found in your email confirmation or under my bookings on the UCL room bookings system.
Will security be required?
Does the speaker have any political, religious or other affiliation?

The Briefing for External Speakers must be circulated to your proposed speaker before submitting this form. You must confirm in writing that your proposed speaker agrees to comply with Students’ Union UCL policy (Briefing for External Speakers), while being hosted at your event. 

Has the speaker been given and agreed to the Union"s External Speaker Briefing?
Does this event have a co-host, partner agency or sponsor either formally or informally agreed?
You should include information such as what will be covered, main topics, agenda and format.
Will your event attract media interest?
Has this speaker or topic generated any controversy in the past?
Who will your event be open to?