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Activity Information

Please provide a short name for your event, e.g. Online Hackathon 2023.
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Charity Fundraising

Will you be raising money for a charity?
What type of fundraising will you be carrying out?

If you are raising money for a charity you must upload a charity permission letter. This letter must include:

- the name of the charity

- their charity registration number

- the name of your club or society. 

The letter should also be dated recently, and include some information about the type of fundraising you are carrying out.

You can provide a screenshot or pdf of an email from the charity if it contains the relevant information above. 

One file only. • 2 MB limit. • Allowed types: jpg, jpeg, png, html, pdf, doc, docx. • 50 MB limit per form.

Previous Activity Information

Has this activity been run before?
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Will this activity cost money to run?

Please use the table below to describe details of your predicted expenditures. You can use details from any quotes you have received from relevant companies or providers. Please include VAT in all figures below.

When completing the table below, you must include a contingency figure, which is 15% of your total expenditure.

You can use your non-grant fund to cover your contingency if you have money available. Alternatively you can find additional income sources, for instance by increasing the cost of tickets.

You should include expenditure such as:

  • Venue hire
  • Marketing
  • Equipment hire
  • Catering
  • Contingency figure (15% of total)

Please provide as much detail as possible.

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Will this activity generate income?

Please use the table below to describe your predicted income for this activity. 

You could include things such as:

  • Ticket sales
  • Sponsorship
  • Non-Grant Funds
  • Grant Funds
  • Other

Add rows for each new type of income. Please provide as much detail as possible.

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Risk Assessment

Is this activity covered by a risk assessment?

External Speakers

Will you have an external speaker at this activity?
An external speaker is any speaker who is not a UCL academic or UCL member of staff.