Should the Students' Union support the UCU strikes of 2021? Vote Here

Serving and consuming alcohol at events on campus is regulated under UK licensing laws by Camden Council. Having alcohol at events in UCL rooms where the alcohol will be charged for by tickets either on the door or pre sold must be licensed and cannot happen without permission.
It is possible to order catering from the refectory (Sodexo), or from an external caterer. External Catering Find out how many people you are expecting, and work out your budget from that. General guidelines for helping you to do this:
In a year that has been far from normal for us, it's more important than ever to recognise all your hard work and achievements. The Awards may seem a bit different, but we wanted to shift the focus to celebrating those individuals and groups who kept their communities connected, and highlight the innovation and creativity of student activities this year.   
When running any event for your Club or Society, it is important to add it to the What's On calendar and advertise your event to your members. Furthermore, under our current Covid-19 regulations, you must advertise all in-person events prior to the activity occurring on the What's On calendar, so staff can review your activities.  You can add Club or Society events to the What's On Calendar…
All current UCL students are automatically members of Students' Union UCL, however there is also a way that non UCL students, UCL graduates and UCL staff can take part in our club and society activities through a Visiting/Associate Membership.
The Activities Network Executive expects that you abide by the following when hosting auditions for theatre productions or for any other auditioned events.
This how to guide will give you all the information you need to run your own events and get the most out of them. Use it as a checklist so you do not forget anything.  In this section: Booking a venue Equipment Promotion Before the event During the event After the event  
  The application process for Garage Theatre bids is now open. Term 2  will be two weeks in Camden People’s Theatre Monday - Saturday (31st January - 5th February, and 7th February - 12th February) Term 3 will see a further 2 weeks in the Bloomsbury Studio. Applications for term 3 will open in February.  The deadline for all term 2 applications is 12noon Monday 13th December 2021. Only…
Please read this how-to-guide for information on how to register and pay your coaches or instructors.  Please note, the process and forms you need to submit are different for societies and sports clubs, so please expand and read through the relevant section below. Also note that Sports Club coach payments can be completed via Payment Request Forms, highlighted at the end of the Sports section.
See below for guidance and criteria: Bloomsbury Theatre Guidance & Criteria Bloomsbury Theatre Bids - Important Dates & Deadlines Useful forms: Bloomsbury Theatre Bid Form 2021/22 Bloomsbury Theatre Bid Cover Sheet 2021/22
Organising meetings or chat groups Where possible, use UCL e-mail addresses when inviting people to events. This helps ensure they are who their e-mail indicates they are, and helps keep anything you might share with them (e.g. information or access) within UCL's account security. For many platforms, it's important you don't add people to a group if they haven't consented to it.
Students' Union UCL needs to keep a record of all the films shown by clubs and societies, because we are a public organisation, and must pay a license for films to be shown publicly.
Tickets for all club/society events should be sold through the online Union Shop.  Please note - Eventbrite can be used to sell tickets but only for free events (although this website can do free tickets too!). Step 1 Make final decisions on all the details of your event. You will need to know:
It is important for the Activities Team to know details about your trip or tour, to make sure you’re insured for all your activities. We also want to make sure that Presidents have thought about anything that could go wrong, as ultimately it is the President who’s responsible for any excess costs incurred to the society, injuries and safety of the Club or Society’s members.
Students’ Union UCL facilitates thousands of external speakers every year and has policies and procedures in place to help protect freedom of speech within the law. The Union is committed to empower and support our clubs and societies to organise invitations for a variety of speakers that stimulate debate and further non-academic development for the benefit of students. 
Students' Union UCL, and therefore your club or society, is a charity. It is against the law for charities to donate money directly to other charities straight from your Club or Society account. However you can raise money for a charity through an event and this how to guide explains how you go about doing that.
As part of trips to places of interest, or just to get you to competitions, you may need to hire some sort of vehicle, whether it is a mini-van, a minibus or a car to transport your members or your equipment to and from your activities. This guide explains how you do this. With all the below methods, make sure you follow the correct financial procedures when paying for the hire of these vehicles.