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In order to let us know what you have been spending money on, or how you have generated income, you'll need to use a five digit code. The codes you are most likely to need are listed below.
Hiring equipment externally Step 1 If you are hiring or borrowing any equipment you must firstly make sure that the level of expenditure is approved. This may involve completing a Budget Approval Form.
Sponsorship is external support, either financial or for goods in-kind, in return for some form of acknowledgement. We strongly encourage you to look into all possible sponsorship opportunities, as Students’ Union UCL cannot provide extensive funding for all of the activities of your club or society. Before approaching a Sponsor, you need to make sure that they meet the Union guidelines below…
If you are spending more than £200 on an event, you will need prior approval from the Students' Union. If you are organising an event which will cost you less than £200, you will not need to seek prior approval from the Union. 
In addition to your membership income, ticket income and any grant you are awarded, there are a number of potential extra sources of funding available from UCL and Students' Union UCL for your club or society.  Please expand and read all the sections below carefully before applying for funding. 
You can now view your club or society financial statements on the Students' Union website!  1. Log in to the Students' Union website (top right hand corner of the website).  2. Go to the Club/Society you are president or treasurer of. (You can find this listed on your profile page, via the club/soc directory, or by searching). 3.Click on the 'Finance' tab:
Budgeting and Spending On this page: Spending procedures Getting your Budget approved Spending the Money once approved Advice on Managing Expenditure The money in your club/society account (especially in your grant account) is there to be spend. There are different procedures in place depending on the amount you'd like to spend. The procedures allow the Union to:
In the majority of cases your club of society must order things in advance. However, there are some exceptions, e.g. buying small stationery items, impromptu purchases at a shop, when this will not be possible. Therefore we have a procedure, outlined below, to allow you to spend your own money and then reclaim it from your club or society account. Please note that there is a separate procedure…