How to book Union rooms

Looking to book a UCL Estates room instead? You can find that guide here.

Students’ Union UCL is committed to providing space for its Clubs and Societies to hold meetings and events. The Bloomsbury Theatre Building (15 Gordon Street) is where the Student Activities Reception is located, and that is where the bulk of our meeting rooms are. There are also meeting rooms in the Lewis Building, which are booked via the Reception as well. They are free for you to use between 10am–9pm/10pm Monday to Friday during term-times.

Available spaces

Bloomsbury Building Rooms:

• Conference Room: up to 70 people seated, 110 standing. Carpeted floor with a PC, speakers and projector available. The room also contains a piano and multiple fold-up chairs and tables. Located on the 2nd floor of the Bloomsbury Theatre Building, 15 Gordon Street.
• Rehearsal Room: up to 54 people seated, 110 standing. Wooden floor with a PC, speakers and projector available. The room also contains a piano, dance mirrors and ballet barre, and multiple fold-up chairs and tables. Located on the 2nd floor of the Bloomsbury Theatre Building, 15 Gordon Street.
• Room 204: up to 15 people. Carpeted floor with a TV (HDMI/VGA access port available).  The room also contains a piano, chairs and tables. Located on the 2nd floor of the Bloomsbury Theatre Building, 15 Gordon Street.

Lewis Building Rooms:

• Dance Studio: up to 30 people. Wooden floor with a PA system, iPod input, DVD/CD player and speakers available. The room also contains two pianos, dance mirrors and ballet barre. Located on the 1st floor of the Lewis Building, 136 Gower Street.
• Kathleen Kenyon: up to 15 people. Wooden floor with a TV (HDMI/VGA access port available).  The room also contains chairs and tables. Located on the 1st floor of the Lewis Building, 136 Gower Street.
• Music Practice Room 1 & 2: up to 5 people. Located on the 2nd floor of the Lewis Building, 136 Gower Street.

Term 1 2019/20 Timetable [23.09.19 - 15.12.19]

An online timetable of bookings available for Term 1 (2019/20), is now available to view online. 

Block/advance bookings

Bloomsbury and Lewis Building Rooms can be block booked in advance for regular club or society meetings. Towards the end of every term, an e-mail will go out to the president to ask for any block booking requests for the following term. This will take the shape of an application form.

Those applications submitted before the deadline, will be allocated space on a “fairest usage” policy, so that we try to accommodate everyone’s space and time requirements. Some rooms, days and times are more popular than others, so please know we do our best to allocate what you need. Any requests sent in after the publicised deadline will not be considered.

A timetable of the rooms will then be posted on the website, and you will be notified by e-mail as to what you have been allocated.

Ad hoc

Bloomsbury and Lewis Building rooms can also be booked on an Ad Hoc basis. This can either be done by ringing the Student Activities Reception and booking a room over the phone 0207 679 7239, or by visiting the Student Activities reception directly, 2nd floor Bloomsbury Theatre.

Please note, any club not using their pre booked rooms 3 times in a term, without giving Reception a minimum of 24 hours notice of cancellation, will have their remaining bookings for that term cancelled and their permission to book rooms suspended for one week. Not using a further 3 bookings in the same term will result in further cancellations and a suspension of one full term.

Other Spaces

Music Practice Rooms

If you play an instrument, you can book a music practice room (located in the Lewis Building) through the Reception. Music Practice Rooms are bookable for up to 6 hours a week per student.

Music Practice Room Timetable 2019/20 Term 1

Pianos are also located in all the rooms, and can be used by any student, providing no one else has booked the room, and no club wants to use it.

Sound Proof Room, Lewis Building

The Sound Proof Room in the Lewis Building can be booked by members of the Live Music Society only. All bookings are subject to the terms of usage outlined on the Live Music Website, and within the booking portal itself. Membership of the society can be purchased at the following link: https://studentsunionucl.org/clubs-societies/live-music-society

The booking link and timetable can be found here: Sound Proof Room

Bloomsbury Fitness

Any president or treasurer can book space in Bloomsbury Fitness’ studio, dojo/multipurpose room or spin area. Simply check the class timetable, look for a suitable available slot (please note the studio is only available in mornings 9:00-11:00 and 14:00-16:00 weekdays and 16:00-18.30 on weekends).

Your President or Treasurer of the club can request the room by emailing neal.hickey@ucl.ac.uk. Please specify if booking is one off or weekly.

The day fee of £3.50 per person (student rate) will need to be paid by attendees if they do not already have a Bloomsbury Fitness membership. Please inform attendees to arrive 10 minutes prior to class if they are not members of the BF as they will need to register first.

Film Studio, Bloomsbury Theatre Building

You can request to book the Film Studio via the Film Society website. Access cards can be paid for and collected from Student Activities Reception, 2nd Floor, Bloomsbury Theatre, 15 Gordon Street. 

Film Studio Term 2 Timetable

Storage

Bloomsbury Building

• Lockers in the Common Room
• Room 212

Archery Range

• South Cloisters Basement (Access via UCL swipe card)

Sports Cages

• Bloomsbury Fitness Gym Access via padlock code given to specific cages and access list at Reecption. This access list is approved by the current President and Treasurer.

Costume Cupboard

• For Arts Societies - access is after 12pm via the Huntley Bar.
• Access is granted to specific people during the year, and can be removed at any time.

  ---

Please feel free to contact su.activities-reception@ucl.ac.uk if you have a question.