Club and Society Block Room Booking Request Form

This form is currently closed and will re-open towards the beginning of term 1. Please keep an eye on your emails for updates.

Guidance for club and society room bookings 

• Clubs and societies can request a ‘block booking’ (regular booking) through our online webform. We will email presidents and treasurers details of the form you need to complete to request a block booking. Please note, due to the high demand for rooms, you are not guaranteed to receive the booking you request.
• Ad-hoc (one off) bookings can be made at any point during the year by completing our ad-hoc room booking request form online.
• Rooms can only be booked by a club or society president or treasurer.
• If you have booked a room, but no longer require the booking, you must notify [email protected] as far in advance as possible. If you fail to notify us of any cancellations your room booking privileges will be revoked.
• If you require additional bookings, club and society presidents will be able to make these through CMISGo once you have access.
• You can refer to UCL Campus Maps for the locations of any buildings.

Guidance for completing this form

• If you require more than one block booking per week, please re-submit this form. For instance, if you have 3 weekly language classes - please submit this form 3 times, once per booking.
• You can find detailed guidance about the rooms we have available here: Club and Society Room Availability - Term 3 2025-26.pdf
• If you do not provide suitable alternative preferences or if you complete the form incorrectly, you may not be allocated any bookings for the term.
• Clubs and societies are allowed to request a maximum of 6 hours of block bookings per week. Due to the high demand for rooms, we cannot guarantee 6 hours of bookings per week for all clubs and societies.
• The Bloomsbury Theatre Building - Rehearsal Room and Lewis Building – Dance Studio are now prioritised for arts activity, and managed by artsUCL. Priority will be given to arts activity (whether that be arts societies, other clubs/societies doing arts activity or artsUCL open access programmes). The arts team will balance society activity demand, open access programmes demand, show rehearsal demand and practical considerations in allocating space.