Guidance for club and society room bookings 

  • Clubs and societies can request a ‘block booking’ (regular booking) by completing this webform. Please note, due to the high demand for rooms, you are not guaranteed to receive the booking you request.
  • Ad-hoc (one off) bookings can be made by presidents at any point during the year, by completing our ad-hoc room booking request form online. This will reopen following the publication of our block bookings timetable.
  • Rooms can only be booked by a club or society president or treasurer.
  • If you have booked a room, but no longer require the booking, you must notify [email protected] as far in advance as possible. If you fail to notify us of any cancellations your room booking privileges will be revoked.
  • If you require additional bookings, club and society presidents will be able to make these through the UCL Estates Room Bookings system once you have access.
  • You can refer to UCL Campus Maps for the locations of any buildings.

Guidance for completing this form

  • If you require more than one block booking per week, please re-submit this form. For instance, if you have 3 weekly language classes - please submit this form 3 times, once per booking. 
  • You can find detailed guidance about the rooms we have available here.
  • If you do not provide suitable alternative preferences or if you complete the form incorrectly, you may not be allocated any bookings for the term.
  • Clubs and societies are allowed to request a maximum of 6 hours of block bookings per week. Due to the high demand for rooms, we cannot guarantee 6 hours of bookings per week for all clubs and societies.

Term 1 Bookings - Timeline

  • Term 1 Block Booking requests will remain open until 9:00am, Thursday 19 September.
  • The Student Activities Team will process requests and aim to publish Term 1 block bookings as soon as possible. Don’t forget, until you have received confirmation from us, your room booking is not confirmed.
  • Clubs and societies can request ad-hoc room bookings for any gaps in the Term 1 block bookings timetable. This form will reopen once the block booking timetable has been published, to avoid requests for space that has already been allocated. We will not be able to process any ad-hoc room booking requests until the block booking timetable is finalised, so please do bear with us. Don’t forget, until you have received confirmation from us, your room booking is not confirmed.