How to Book Sports Facilities

There are two methods for sourcing training facilities: You can either find a suitable facility yourself, paying for it from your Club account, or you can apply to use Student's Union UCL sports facilities, which are centrally funded and therefore available for use at no extra cost. Please note that priority on these spaces will be given to clubs that require them for core activity and show maximum engagement with us.

Union Facilities

At the start of the year we will produce facility timetables for Somers Town Sports Centre, the Mandela Studio & the Multi-Purpose Room (MPR). To book the Mandela Studio or MPR for sessions outside of the current timetable, please use this webform.

Mandela Studio, Bloomsbury Fitness, 15 Gordon Street, Third Floor: 

The Mandela Studio is located within Bloomsbury Fitness and has access to mats, a sound system and a full wall of mirrors. It is very spacious with high ceilings and is suitable for various sessions including martial arts, cheerleading, dance and strength and conditioning. It has a maximum capacity of 30 people. 

Multipurpose Room and Squash Courts, Bloomsbury Fitness, 15 Gordon Street, Third Floor:

The Multi-purpose room and squash courts are also located within Bloomsbury Fitness and have access to mats. The space is perfect for a range of martial arts sessions, smaller strength and conditioning sessions and of course, squash. The maximum capacity of the MPR and each squash court is 12 people. 

Conference Room, Bloomsbury Theatre, 2nd Floor, 15 Gordon Street:

Carpeted floor with a PC, speakers and projector available. The room also contains a piano and multiple fold-up chairs and tables. 

Rehearsal Room, Bloomsbury Theatre, 1st Floor, 15 Gordon Street:

Wooden floor with a PC, speakers and projector available. The room also contains a piano, dance mirrors and ballet barre, and multiple fold-up chairs and tables. 

Somers Town Community Sports Centre, 134 Chalton Street, NW1 1RX:

Somers Town is located within walking distance of UCL main campus and has outdoor MUGA pitches, a Dance Studio and a Sports Hall. It is the perfect space for basketball, badminton, table tennis and netball amongst other activities. 

External Facilities

Your club can also hire external facilities.

If you have been granted money for external hire, this should be used towards paying for the hire. If needed, you can supplement your grant funding with non-grant income to help cover costs.  If you have not been granted any funding for facility hire then you will need to fund external hire through your non-grant account.

Facility grant allocations are sent out after clubs have registered their intention to book external facilities and informed us of how much they will require in order to run their core activity.

Step 1

To book and pay for an external facility you should first contact the facility to check availability and the terms and conditions of hire. Club training is generally held during Terms 1 and 2, often excluding reading weeks, but this will vary by sport and its competitive season. 

Step 2

If you wish to continue with the booking, fill in the facility's booking form.

The booking should be made in the name of your Club (e.g., Team UCL RUMS Tennis Club c/o Student's Union UCL Finance, 25 Gordon Street, London, WC1H 0AY).

Step 3

Your president or treasurer should submit this booking form and/or booking contract signed by the third party, through the Club and Society Contract Webform along with a Purchase Request Form.

The contract will be checked by the Activities and Finance teams and then signed off by the Activities Officer.

Your club treasurer will receive confirmation once the booking has been confirmed and paid for.

Ad Hoc Bookings

For one-off or irregular bookings of union spaces, email your development co-ordinator or [email protected]