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This page provides tools and resources for UCL staff for use in supporting Student Academic Representation practice. 

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Guidance & Information - Promotional Resources - Role Descriptors - Election Resources - Reports - Contact

Guidance and Information

Online Submission Guidance *NEW*

Returning Academic Rep details is now submitted online through the Union website. This should be submitted by programme and department staff. Please ensure you have the student’s Full Name and UCL email address available for the SSCC they are joining. This is all of the information required to return your reps. 

A short video demonstrating how to return the reps online

The returns data will automatically publish reps on the ‘Find Your Rep’ webpage so students and staff can find who the academic reps are in their department and Faculty as soon as they are returned. Department and Faculty colleagues can also use this to see which reps have been returned.

This streamlined approach should reduce the workload for staff and provide an easier way to check which reps have been returned. If you have any questions or comments please get in touch with us at

Staff Checklist 2020 *NEW*

This checklist provides a practical run-through of everything you will need to consider to promote, recruit, and support your Academic Representatives - Download the Checklist 

Staff Guide to Student Academic Representation 2020-21 *NEW*

The Staff Guide provides information and guidance on the practicalities of Student Academic Representation. It sets out in detail what is required, but also provides guidance on improving and enhancing student representation Download the Staff Guide

Student Academic Representation Benchmarking Tool

This benchmarking tool helps to identify the progress being made on developing student academic representation at both a local and an institutional level. - Download

SSCC Staff Community on Microsoft Teams *NEW*

Join the SSCC Staff Community on Microsoft Teams, this is open for all staff who are involved in their SSCC in particular the staff co-chair and secretary - Join

Staff Workshop Resources

InEDITA Effective Staff Student Consultative Committees: Policy and Practice Workshop - Download

Academic Manual Guidance 

Section 6: Student Academic Representation - Link

SSCC Agenda and Minutes Template (Please search for Annex 9.6.1) - Link

SSCC Co-Chair Guide


Guidance on Running SSCCs Remotely *NEW*

In line with UCL’s Temporary Operating Mode, many departments will have to move their SSCCs to a virtual platform. Even prior to this, some departments had expressed a desire to engage remotely with their Academic Reps who cannot attend meetings in-person. - Download

Promotional Resources

We make available a variety of resources which you can use to help promote Student Academic Representation within your department.


Poster 1 / Poster 2 / Poster 3

Digital Screen Advertisement

Version One / Version Two

Email Signature Banner


Promotional Video

Our promotional video outlines the key benefits to being a Course or Research Student Representative and what is involved. Its less than 5 minutes long, and prompts the department or programme to briefly outline how representatives will be appointed locally - Youtube link / Download link

Faculty Rep Opportunity Template Email - Download

Role Descriptors

These role descriptors are aimed at both students and staff, highlighting key responsibilities and the time commitment required for each Academic Representative role.

Election Resources

Electronic Elections

We recommend use of Opinio for electing representatives electronically. You can find out more about using Opinio using UCL ISD’s extensive guidance available here. Alternatively, the Choice Module in Moodle is also suitable for this purpose.

For Paper Ballots

  • Election Count Sheet (for paper ballot)  PDF / Word
  • Voting Slips (for paper ballot)  PDF / Word
  • Student nomination form  PDF / Word



For any general enquiries please contact  . One of our team will respond as soon as possible.