Request a new shared mailbox

Mailboxes are managed by UCL ISD, but requests need to come through [email protected] as the computer reps for the Union.

Please provide:

• The e-mail address required (in nearly all cases this has to start with 'su.', e.g. [email protected])
• The name of the mailbox, starting with 'SU.', e.g. 'SU.Grassroots Human Rights'.

For mailboxes which aren't club/society, officer or volunteering student-led project mailboxes:

• The purpose of the mailbox
• The user IDs of the people who need to be owners of the mailbox (should include the requester).

The requester is then responsible for giving access to other individuals. 

Systems will add certain groups as default owners of mailboxes - these groups have memberships set as below.

• Club/Society (e.g. from SU.Activities Reception)
  • su.sg.systemsadmin
  • su.sg.c&sadmin
• Volunteering (e.g. from SU.Volunteering or SU.Student Led Projects)
  • su.sg.systemsadmin
  • su.sg.vol
• Officer (e.g. from staff in the Policy Governance and Insight team)
  • su.sg.systemsadmin
  • su.sg.officeradmin

Contact SU.Systems if you need to be a member of one of these groups, or remove a former member.

• All mailboxes will have su.sg.systemsadmin (=SU.SG.Systems Admin) as an owner to allow us to administrate them.
• All Volunteering mailboxes, e.g. for student-led projects, will have su.sg.vol (=SU.SG.Vol) as an owner.
• All club and society mailboxes will have su.sg.c&sadmin (=SU.SG.C&S Admin) as an owner.
• All part-time officers will have su.sg.officeradmin (=SU.SG.Officer Admin) as an owner.