How To Order Kit and Merchandise – Clubs

The Union has specific processes that need to be followed when ordering kit and merchandise. It is very important that you follow these guidelines. Akuma is our official kit provider. We encourage clubs to order kit through Akuma as they offer a bespoke service to UCL clubs and have approved sustainability policies and logos on file.

If you do not wish to use Akuma, you must provide written confirmation of your reasons for using an alternative supplier, and have met with Tom ([email protected]) to clarify whether Akuma can meet your kit requirement and to secure a quote for comparison.

If you decide to use an alternative supplier, all kit must have the Team UCL logo included so that our sports clubs are easily identifiable. BUCS and LUSL regulations also expect a team to be dressed in the same kit. Section 9 of the Club and Society Regulations outlines the playing colours for UCL and RUMS Clubs. Secondly, if your kit design includes a sponsors’ logo you must first have a Sponsorship Agreement signed by a Sabbatical Officer. Finally, all kit suppliers should be based in the UK and have a sustainability policy which fits the Union’s sustainability policy. The design, sustainability policy and sponsorship must be checked and approved by the Sports Development Coordinator before kit/merchandise can be ordered.

How to Order Kit with Akuma

Step 1

On the Akuma website you are able to look at current designs or design your own using the 'Kit Builder'. We also have a brochure of kit designs which you can review. After this, liaise with Akuma ([email protected]) about any specifications to finalise the design.

Step 2

Once a finalised kit has been agreed with Akuma, please send the design and quoted price to the Sports Development Coordinator ([email protected]).

Step 3

After the Sports Development Coordinator approves your kit, you may place an order with Akuma. Akuma will send you an invoice which must be paid via a Purchase Request Form, please do not pay it yourself.

When submitting a Purchase Request Form, please outline the amount of money you would like deducted from your Grant account and your Non-Grant account on separate lines, this includes Friends’ Trust funding which counts as Non-Grant. Our Finance Team will be able to allocate your club funds accordingly.

How to Order Kit/Merchandise from Alternative Suppliers

Step 1

Akuma is our official kit provider. We encourage clubs to order kit through Akuma as they offer a bespoke service to UCL clubs and have approved sustainability policies and logos on file. If you do not wish to use Akuma, you must provide written confirmation of your reasons for using an alternative supplier, and have met with Tom ([email protected]) to clarify whether Akuma can meet your kit requirements, and to secure a quote for comparison.

Step 2

If you decide to pursue an alternative supplier, reach out to them for a price quotation and kit/merchandise design. Please also double check that they are based in the UK and have a sustainability policy.

Step 3

Send the design of the kit/merchandise, price quotation and sustainability policy to the Sports Development Coordinator ([email protected]). It is expected that you also provide alternative quotes from other suppliers so that we can see if your preferred choice is price competitive.

Step 4

Once the Sports Development Coordinator has given you their approval, you may go ahead and order the kit/merchandise. If the order is less than £350, you can pay for it yourself and be reimbursed via a payment request form. If the order is over £350, please do not pay it yourself, but submit a purchase request form for the Union to pay it.

If you are at all unsure of how to proceed with ordering kit, please contact the Sports Development Coordinator ([email protected]).

 

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