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Students Union UCL
Key information
Job closes
Salary
16.53

Salary type

  • Per Hour

Contract type

  • Casual

Industries

  • Education
  • Non-Profit

Skills

  • Administrative
  • Promotion / Marketing

Working hours

  • Part-time
About the job


Department               Marketing and Communications

 

Reports to                  Marketing Coordinator (Commercial) 

 

Pay                               £16.53p/h - 16 hours a week

 

Purpose of the job

The Marketing and Sales Assistant is responsible for managing advertising bookings at Students’ Union UCL. The postholder will process and coordinate bookings from external suppliers, delivering campaigns that help to build trust and credibility with students.

 

Please note this is a fixed term position that starts asap and is available until July 2025. You will be required to work 16 hours a week.

 

 

About the Union:

Students’ Union UCL is an organisation that exists to make more happen. We are the representative body for University College London’s (UCL) students, one of the most diverse student communities in the world.  UCL students have the potential to do anything, and the union leads an essential role in helping them to achieve things they may have never thought possible. As a charity we deliver a wide range of services and representative functions for students.

 

Our Vision:

To be the best part of the UCL student experience.

 

Our Mission:

 We’re here to help students...

  • Make more of their time at UCL.
  • Get more of the support they need from our advice and welfare services.
  • Be more connected with the university and other students as we represent and reflect their views.
  • Experience more at university through our societies, activities, sports and events.
  • Feel more at home in our excellent spaces.

 

Our Values:

Student Driven, Inclusive, Inspiring, Fun and Bold.

Job description


Media sales administration

  • Run the day-to-day operation of our advertising sales, scheduling bookings for clients.
  • Be the point of contact for advertising and media sales in the Union.
  • Administer the delivery of emails, digital screen and website advertising, ensuring campaigns are activated in accordance with the sales agreement.
  • Support with the delivery of on-site campus activations, maintaining communication and acting as point of contact for vendors and suppliers.
  • Continually coordinate with external media vendors, publishers, or platforms to ensure smooth campaign execution and delivery.
  • Work with advertisers to ensure their campaigns comply with Students’ Union policies and brand vetoes, upholding the ethical values and beliefs of the union.
  • Evaluate the performance and results in campaigns and suggest improvements as required.
  • Maintain accurate sales records for all advertising and sponsorship sales and support with the financial administration of sales activity.
  • Ensure the advertising opportunities listed on our website and through media sales agencies are up-to-date and accurate. 
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Marketing and communications

  • Support with the recruitment, training and onboarding of student staff for the department when needed, ensuring the casual staff admin account is accurate and up to date.
  • Attend staff meetings and training as required.
  • Liaise with Union departments to resolve queries and build productive working relationships.
  • Maintain an awareness and observation of Fire and Health & Safety Regulations.
  • Actively comply and promote UCL’s equal opportunity policy.
  • Any other duties as are within the scope, spirit and purpose of the job, the title of the post and its grading as requested by the Head of department

 

Note: This job description reflects the present requirements of the post. As duties and responsibilities change and develop the job description will be reviewed and be subject to amendment in consultation with the post holder.

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Person Specification:

 

 EssentialDesirableTested at Interview

Tested at

Application

Qualifications    
Higher education to degree level or equivalent experience  X X
Experience    
Experience of working in a higher education, charity environment or Students’ Union. X  
Experience of collaborating with multiple stakeholders in the successful delivery of projects.  XXX
Experience in managing and meeting daily KPI’s. X XX
Project management experience with excellent attention to detail, organisational skills and the ability to prioritise and multitask. X XX
Knowledge    
Self-motivated and innovative with the ability to work flexibly according to the demands of projectsX XX
Knowledge of the student market and marketing in youth sectorsX XX
Skills    
Ability to operate in a complex multi-stakeholder environment and maintain excellent working relationships with colleagues and stakeholders.X XX
A skilled user of IT who can enable efficiencies and improved service through the use of technology. X XX
Sound judgment and the ability to handle competing priorities and a challenging workload in a pressurised environmentX XX
Knowledge and experience of good customer service, and the ability to consistently deliver excellent service to our members.X XX
Ability to work autonomouslyX XX
Values, attitudes and personal style    
Evidence of commitment to Continuing Personal and Professional DevelopmentX XX
A leader on equality of opportunity who values Diversity and removes barriers to equalityX XX
Commitment to working in a democratic and student led environmentX XX
Commitment to high standards of customer careX XX
Flexibility and an adaptable approach to workX XX
Available to work 16 hours a week, with most of these hours falling within 09:00 – 17:00, Monday – Friday.X XX
How to apply


Please complete the online application form. You will need to provide a personal statement where you should outline how you meet the full requirements of the job. Applications will be assessed on this basis. We also have guidance on writing applications available for you