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Students Union UCL
Key information
Job closes
Salary
13.85

Salary type

  • Per Hour

Contract type

  • Casual

Industries

  • Education
  • Non-Profit

Skills

  • Administrative
About the job

 

 

Department:                 Students’ Union UCL Student Social Impact Team

 

Reports to:                   Students’ Union UCL Extended Learning Manager 

 

Pay:                                 £13.85 p/h

 

Hours:                             Casual, up to 14 hours per week

 

Purpose of the job

The Extended Learning Assistant supports the delivery and promotion of events that form part of the Extended Learning Programme, a collaboration between UCL and Students’ Union UCL offering free learning opportunities to taught students in Term 3. Working closely with the Extended Learning Manager and event leads across the Students’ Union, the role provides on-the-day event support, behind-the-scenes administrative support, and assistance with capturing content to showcase the programme and support future promotion.

By taking responsibility for event administration, communications, evaluation, and content capture, the role helps ensure students taking part in the programme are well informed, supported, and able to focus on learning and enjoyment. The role also supports the wider Extended Learning team across both the Students’ Union and UCL, enabling greater focus on strategic planning, programme development, and external engagement opportunities such as showcase events.

About the Union

Students’ Union UCL is an organisation that exists to make more happen. We are the representative body for University College London’s (UCL) students, one of the most diverse student communities in the world.  UCL students have the potential to do anything, and the Union leads an essential role in helping them to achieve things they may have never thought possible. As a charity we deliver a wide range of services and representative functions for students.

 

The Student Social Impact department focusses on enabling students to create positive social change in the world around them through their extra- and curricular activities at university. This role contributes directly to delivering opportunities that enable students to develop skills, networks, and confidence beyond their academic studies. Expect a fun, fast-paced, and supportive working environment! 

 

Job description

Role Description
The role holder will be expected to:

  • Provide operational and administrative support for events within the Extended Learning Programme
  • Support the delivery of in-person events, including on-the-day event support and responding to issues as they arise.
  • Prepare pre-event materials and packs for students and event leads
  • Communicate clearly and professionally with students via email, including sharing event information and updates
  • Edit, update, and maintain event webpages and the Students’ Union UCL programme landing page to ensure information is accurate and up to date
  • Support the capture of video and photo content during events, working with the Extended Learning Manager and relevant staff to record material for future promotion and reporting
  • Assist with gathering content to showcase the programme, including supporting preparation for the UCL200 showcase event on 11 June
  • Liaise with Students’ Union staff across different teams, including event leads, marketing, and content creators
  • Support the Extended Learning Manager with coordination tasks and ad hoc administrative work
  • Carry out event evaluation activities, including gathering and organising feedback from participants
  • Confidently support events in progress, including making announcements or sharing updates with attendees where needed
  • The role is primarily team-based, working closely with the Extended Learning Manager and collaborating with staff across the Students’ Union. While public speaking is not a core part of the role, confidence in supporting live events and engaging with participants is required.
  • Please note that the main delivery period for this role is 18 May – 12 June, including a two-day conference and the UCL200 showcase event on 11 June. Availability during this period (including during May exam time and the Easter holiday) is essential. As this is a part-time role, working hours will be flexible and agreed in advance around event schedules.
  • Person Specification
  • Essential:
  • Experience supporting or delivering events (this could include Students’ Union events, society or club events, conferences, or similar)
  • Strong organisational and administrative skills, including confident use of spreadsheets
  • Excellent written and verbal communication skills
  • Ability to work independently, take initiative, and manage tasks with minimal supervision
  • Confidence working as part of a team and liaising with multiple stakeholders
  • A reliable and professional approach to work, particularly during busy delivery periods
  • Confidence supporting live, in-person events and communicating updates to attendees when required
  • Willingness and confidence to support basic video or content capture during events (training or guidance will be provided where needed)
  • Good listening skills, empathy, and an understanding of how to support students effectively
  • Eligibility to work in the role: you must be a current UCL student and able to work in person
  • Ability to work well under pressure during busy event delivery periods
  •  
  • Desirable:
  • Experience working or volunteering within a Students’ Union (this can include as part of a club or society)
  • Experience supporting conferences, large-scale events, or showcase-style events
  • Experience with student communications, marketing support, or content creation
  • Experience collecting or supporting event evaluation and feedback
  • Familiarity with tools such as Mailchimp, Outlook, Microsoft Teams, or basic video recording tools

     
  • Recruitment Process
    The recruitment process for this role will consist of two stages:
  • Stage one: Applicants will be asked to submit a personal statement of up to 700 words, outlining their suitability for the role and demonstrating how they meet the essential criteria.
  • Stage two: Shortlisted candidates will be invited to attend an individual interview.
  •  
  • If you require reasonable adjustments for your interview, you will have the opportunity to let us know if you are invited to interview.

  • All Students’ Union student staff roles are subject to successful right to work checks. For British & Irish nationals, you will need to bringing your right to work documents (e.g. British passport) in to be checked and scanned on campus before your start date. Visa holders will need to provide their share code and can provide a digital copy of their passport online via the onboarding process. Further information will be provided at the time.
How to apply

Please complete the online application form. You will need to provide a personal statement where you should outline how you meet the full requirements of the job. Applications will be assessed on this basis. We also have guidance on writing applications available for you.