Students' Union UCL
Key information
Job closes

Salary type

  • Per Hour

Contract type

  • Casual

Industries

  • Education
  • Non-Profit

Skills

  • Administrative

Working hours

  • Part-time
About the job

Community Volunteering Administrative Assistant

 

Students’ Union UCL’s Student Social Impact team exists to enhance student life at UCL through extra- and co-curricular activity with social purpose at the centre, thereby shaping excellent local and global citizens, who understand their position in the world and leave UCL with the skills, tools, and attitudes to continue to take positive social action.  We require an Administrative Assistant, for an immediate start, to join our Community Volunteering Team on 14 hours a week through to July 2027.

 

If you are a current UCL student and would like to work in a vibrant office liaising with student volunteers, community organisations and student leaders, then this is the role for you. 

 

Previous Administrative Assistants in our team have gone on to work in graduate roles in charities, law firms, the City and the Civil Service Fast Stream; the role will give you an insight into stakeholder relations, project and events support and wider administrative processes and procedures.

 

The role is for 14 hours a week throughout the year (two full days 10:00-17:20 GMT or four half days 10:00-13:30/13:30-17:00 GMT) – we are flexible on weekdays and can look into working around any prior commitments you may have.  Please read our job description thoroughly and make sure you demonstrate how you meet the person specification in your ‘Statement in Support of Your Application’.

 

Please note that this role is restricted to students currently based in the UK.

 

Type:               Part-time

Employer:       Students’ Union UCL’s Student Social Impact team

Reporting to:  Community Volunteering Manager

 

Hours:             14 hours per week (with additional shifts offered on an ad hoc basis)

Timing:           2 x 10:00-17:20 GMT shifts or 4 x 10:00-13:30/13:30-17:00 GMT shifts

 

Pay:                 £ 14.70 per hour from 1st May 2026

 

Location:         25 Gordon Street, London, WC1H 0AY. 

 

Application Details:

Please complete your online application to be considered for this position.

 

When shortlisting applications we assess on the strength of what you write in the ‘Statement in Support of Your Application’ section on your application form.  We will not read any supporting documentation so please do not send through cover letters, references or CVs.

 

Deadline: Sunday 12th April

Interview Date: Friday 17th April

 

Please ensure you are available on the interview date – if you are successfully shortlisted you will be allocated a time to attend a 30-minute interview.  We will not be arranging interviews for any other day.

 About the Union:

Students’ Union UCL is an organisation that exists to make more happen. We are the representative body for University College London’s (UCL) students, one of the most diverse student communities in the world.  UCL students have the potential to do anything, and the union leads an essential role in helping them to achieve things they may have never thought possible. As a charity we deliver a wide range of services and representative functions for students.

 

Our Vision:

To be the best part of the UCL student experience.

 

Our Mission:

 We’re here to help students...

  • Make more of their time at UCL.
  • Get more of the support they need from our advice and welfare services.
  • Be more connected with the university and other students as we represent and reflect their views.
  • Experience more at university through our societies, activities, sports and events.
  • Feel more at home in our excellent spaces.

 

Our Values:

Student Driven, Inclusive, Inspiring, Fun and Bold.

Job description

Principal Responsibilities and Duties

 

  • To provide administrative support to the Community Volunteering Team with a particular focus on our Student Volunteering Programme and Volunteering Directory.

     

  • To help maintain contact with student community volunteers, partner organisations and projects, by fielding emails from our shared email accounts, leading on follow-up communications, providing key information with our stakeholders 

     

  • To help with data management tasks, by:
  • Inputting data from volunteers, projects and external partner organisations
  • Updating partner organisation, project and volunteer records
  • Checking the database for errors and proofing on entry

 

  • To assist in the curation, generation, and delivery of content and promotional materials for the Volunteering team website and social media.
  • To take an active role in sourcing and generating marketing campaigns for various Volunteering team engagement activities such as volunteering drives, awards ceremonies, etc.
  • To take an active role in sourcing and generating content for the Student Social Impact team’s e-bulletin and lead on specific content about community projects.

 

  • Provide information about financial reimbursement requests and Disclosure & Barring Service (DBS) checks

     

  • To support with the processing of Conducting Disclosure & Barring Service (DBS) checks and volunteer expenses

 

  • To assist with the planning, administration and staffing of the Community Volunteering team’s wider event

 

Other duties

  • To be a positive representative for the Volunteering team, Students’ Union UCL and UCL through the completion of your duties
  • Maintain an awareness and observation of Fire and Health & Safety regulations
  • Commit to reducing Students’ Union UCL’s environmental impact and promote environmental and ethical good practice in line with Students’ Union UCL’s policy
  • To co-operate with and support Students’ Union UCL's other activities and undertake such duties within the general framework of the post as may from time to time be required
  • To undertake all duties in line with Students’ Union UCL policy
Job description file
Job Description Administrative Assistant March 2026.pdf
How to apply

Please see attached Job Description with the Person Spec for information.

Please complete the online application form. You will need to provide a personal statement where you should outline how you meet the full requirements of the job. Applications will be assessed on this basis. We also have guidance on writing applications available for you. 

You must be a current UCL student and continue to be a UCL student for the duration of the 2026-27 academic year to be considered for this position.