How to order merchandise for your society

This is the guide for societies looking to order and/or sell merchandise. For sports clubs, please see How to Order Kit.

There are two approaches to this, either sell the merch to your members first then order it based on the numbers you have, or place an order for a given quantity first and sell it to your members afterwards. Which way round you do this is up to you, but make sure you have enough money in your society account to place the order.

As always, the key to getting your merchandise successfully published and sold is submitting everything with plenty of time. Our standard turnaround time for forms is 10 working days, but some processes may take longer, especially in busy periods.

Step 1

Find a suitable supplier and contact them for a price quotation for your design. There is not an official supplier for society merchandise, however you should ensure they are UK-based and have a valid sustainability certificate.

Step 2

Submit a Ticket Request Form so you can sell the merchandise on your society page. You must not sell merchandise any other way - using personal bank accounts to collect money is in breach of our regulations. On the form, make sure to select "product", not "event". Here you can also request additional options for colour, size, etc.

Step 3

Secure a quote from the supplier and make payment. If the total order value is under £350, you can pay for this yourself and be reimbursed through a Payment Request Form. If it is over £350, you must not pay for it yourself, and should submit a Purchase Request Form so we can make the payment directly from your society account.

Design Guidelines

We recommend that you refer to your society by its full name, preceded either by "Students' Union UCL" or "UCL". As you are ordering for a society affiliated to Students' Union UCL, you have the right to use the Students' Union UCL logo and name if you wish. Please review our brand guidelines first.

While you can refer to your society as "UCL Example Society", you should not use the UCL logo or brand. Instead, use the Students' Union UCL brand as described above.

You must not include any text or images that could be considered discriminatory, defamatory, harassment or hate speech.