Organising meetings or chat groups
- Where possible, use UCL e-mail addresses when inviting people to events. This helps ensure they are who their e-mail indicates they are, and helps keep anything you might share with them (e.g. information or access) within UCL's account security.
- For many platforms, it's important you don't add people to a group if they haven't consented to it. For example, adding a club/society member to a Whatsapp group without asking them makes their basic contact information available to other group members, including their phone number, which they may not want. Instead, send them a link via their UCL e-mail address with the details on how to sign up, so they can make the choice themselves.
For video meetings, all UCL students have free access through their UCL accounts to:
- Microsoft Teams - https://www.ucl.ac.uk/isd/services/communicate-collaborate/microsoft-teams
- Zoom - https://www.ucl.ac.uk/isd/services/communicate-collaborate/zoom (recommended if any of your participants are based in China)