Organising meetings or chat groups
- Where possible, use UCL e-mail addresses when inviting people to events. This helps ensure they are who their e-mail indicates they are, and helps keep anything you might share with them (e.g. information or access) within UCL's account security.
- For many platforms, it's important you don't add people to a group if they haven't consented to it. For example, adding a club/society member to a Whatsapp group without asking them makes their basic contact information available to other group members, including their phone number, which they may not want. Instead, send them a link via their UCL e-mail address with the details on how to sign up, so they can make the choice themselves.
Staying safe on Zoom and Microsoft Teams
- Automatically generate a meeting ID
- Enable a meeting password
- Enable waiting room
- Lock the meeting once all attendees have joined
- Don't share your meeting link on social media
For video meetings, all UCL students have free access through their UCL accounts to:
- Microsoft Teams - https://www.ucl.ac.uk/isd/services/communicate-collaborate/microsoft-teams
- Zoom - https://www.ucl.ac.uk/isd/services/communicate-collaborate/zoom (recommended if any of your participants are based in China)