Xiaohongshu
UCL Rooms can be booked via CMISGo. Presidents are given access to CMISGo at the beginning of term 1, subject to completion of core training and club/society registration. You must be on campus (via ethernet/desktop or Eduroam) or using a UCL VPN to access CMISGo.
Booking a room does not necessarily mean your event can go ahead - your booking will remain provisional until all other required forms have been approved.
- If you are booking a room for an event with an external speaker you must specify this on the form, under ‘other relevant information’. Remember, you will also need to submit an External Speaker Request Form.
For information on AV in UCL Rooms, please review our guide on how to book AV and events equipment
- Accessibility
When booking rooms, it is important to consider accessibility. This could be visual, hearing, motor or cognitive.
Please ensure the room is wheelchair accessible and ask attendees if they have any accessibility needs before the event. They may need sign language support, bigger font size printing, or other accommodations - be as accommodating as you can.
You can use access guides on AccessAble to check accessibility of the venue. You can also visit our guide on making your events more accessible
- Portering services
Porters can be booked to set up furniture or rearrange room layouts, and to transport equipment between UCL premises.
- If you have booked a UCL room through CMISGo, you can raise a portering request yourself through MyCampus.
- If you have booked a Union room, please email us your portering request, as we will have to request this on your behalf.
Please note that the Portering team require at least 4 working days notice. For most requests, there is no charge. Charges may apply for large or complex requests including the additional use of resources including personnel, equipment or vehicles.
Please note that in advance of every term, we request seating retraction in Christopher Ingold G21 (Ramsay) and Anatomy Building G04 (Gavin de Beer), such that the rooms are in a flat-floor configuration during core Union booking times. Therefore, requests for these two rooms should not be necessary. Please contact [email protected] in the event of any issues.