Xiaohongshu
The Student Activities team manages a limited amount of on-campus storage for use by clubs and societies. Space is extremely limited and we are currently in the process of reviewing storage allocations to free up additional capacity.
To request storage space for your club or society, please complete our Storage Space Request Form.
Please note that completion of this webform does not guarantee allocation of storage space. When storage space becomes available it will be allocated on a needs priority basis.
If you have dedicated storage space, presidents and treasurers (and any additional committee members who need access) must fill out the Spaces and Storage Access Agreement to be confirmed on the access list.
Equipment insurance
We only insure club/society equipment that is Union-owned, registered on your inventory and stored securely on university property. We do not cover equipment kept at individual’s houses, and/or individual’s own personal belongings.
Occasionally you may need to hire equipment (e.g., borrowing a boat or hiring in specialist lighting equipment for a show). For the equipment you hire to be covered, you need to let us know before the hire begins as it needs to be logged and submitted to our insurance company. There may be an excess fee which will be charged to your club/society.
For more information on insuring owned and hired equipment, please visit our how to guide on insurance.
Union storage spaces
Storage keys for societies with storage access can be booked out at the Student Activities Reception (Mon – Fri, 10am – 10pm and Sat/Sun 11am – 7pm, during term time). Student ID must be exchanged for the key. The key must not be taken out of the building, and should be returned promptly. No personal items should be stored in Union club or society storage spaces unless on a temporary basis, with express permission of the Activities team and proof of insurance (where necessary). Storage of personal items is at your own risk. Failure to adhere to any of the points above my result in storage space access being revoked for an individual or society.
Find out about the different storage spaces we manage here:
- Student Activities Storage
Bloomsbury Theatre Building, 1st floor
This is for the use of societies to store society equipment. Access is granted through the Student Activities team via a request from the relevant society president. Storage is currently being reviewed.
- Jazz & Folk Cupboard
Bloomsbury Theatre Building, 1st floor stairwell
This is for the use of Jazz Society and Folk & World Music Society to store society equipment. Access is granted through the Student Activities team via a request from the relevant society president. The room can be accessed outside of reception desk opening hours via the designated society key holders (President and Treasurer), subject to building opening times. You must be a member of Jazz or Folk & World Music society to be granted access. Storage is currently at capacity.
- Music Cupboard
Bloomsbury Theatre Building, 2nd floor
This is for the use of Music Society to store society equipment. Access is granted through the Student Activities team via a request from the society president. The room can be accessed outside of reception desk opening hours via the designated society key holders (President, Treasurer and Director of Music), subject to building opening times. You must be a member of Music Society to be granted access. Storage is currently at capacity.
- Sports Storage 212
Bloomsbury Theatre Building, 2nd floor
This is for the use of sports clubs to store club equipment. Access is granted through the Student Activities team via a request from the relevant club president. The room can only be accessed outside of reception desk opening hours via American Football Club designated key holders (President and Captain), subject to building opening times. You must be a member of a relevant sports club to be granted access. Club storage access is reviewed annually. Storage is currently at capacity.
- Lockers
Bloomsbury Theatre Building, 2nd floor (Common Room)
Lockers are for use by societies to store society equipment. Requests for a society locker should be sent to [email protected]. Access is granted through the Student Activities team via a request from the relevant society president. You must be a member of relevant society to be granted access. Locker allocation is reviewed annually. Storage currently has limited availability.
- TeamUCL Gym Storage Room C
Bloomsbury Theatre Building, 3rd floor
This is for the use of sports clubs to store club equipment. Requests for club storage should be sent to [email protected]. Access is granted through the Student Activities team via a request from the relevant club president, who will then entrust club members with the combination for equipment cage lock. You must be a member of a relevant sports club to be granted access. The room can only be accessed outside of reception desk opening hours via the TeamUCL Gym Reception Desk, subject to fitness centre opening times. Club storage access is reviewed annually. Storage is currently at capacity.
- TeamUCL Gym Storage Room D
Bloomsbury Theatre Building, 4th floor
This is for the use of sports clubs to store club equipment. Requests for club storage should be sent to [email protected]. Access is granted through the Student Activities team via a request from the relevant club president, who will then entrust club members with the combination for equipment cage lock. You must be a member of a relevant sports club to be granted access. The room can only be accessed outside of reception desk opening hours via the TeamUCL Gym Reception Desk, subject to fitness centre opening times. Club storage access is reviewed annually. Storage is currently at capacity.
- Mountaineering Cupboard
Bloomsbury Theatre Building, 4th floor stairwell
This is for the use of Climbing & Mountaineering Club to store society equipment. Access is granted through the Student Activities team via a request from the relevant society president. The room can be accessed outside of reception desk opening hours via the designated club key holders (President and Gear Secretary ), subject to building opening times. You must be a member of the Climbing & Mountaineering Club to be granted access. Storage is currently at capacity.
- Archery Range
Wilkins Building, South Cloisters Basement
This is for the use of clubs and societies to store equipment which needs to be accessed regularly, particularly out of hours. It is 24 hours, swipe card access (via UCL ID card), with CCTV and combination lock equipment cages. Requests for club/society storage should be sent to [email protected]. Access is granted through the Student Activities team via a request from the relevant club/society president. UCL Security systems will then activate access on the member’s ID card. Presidents will then entrust relevant members with their combination lock code. Access is for named ID card holder only and cards should not be given to any other person to gain access. Club/society access is reviewed annually. Storage currently has limited availability.
- Costume Cupboard
Lewis Building, 2nd floor (The Huntley)
The Costume Cupboard is for performance arts societies to store costumes and props and is managed by the artsUCL team.
In order to maintain the space, the Costume Cupboard is only available via appointment, to production team members of Dance Society, Drama Society, Shakespeare Company and Musical Theatre Society.
Please email [email protected] to book an appointment - appointments will be made between 10:00am and 5:00pm, Tuesday - Thursday.
- Arts & Media Storage
Lewis Building, 2nd floor
Arts & Media Storage is currently available to limited Arts Societies, and is being reviewed. Requests for storage from societies should be sent to [email protected] by the society president only. Access is granted through the Student Activities team via a request from the relevant society president. The room can be accessed outside of reception desk opening hours via the designated society key holder (Live Music Society), subject to building opening times. You must be a member of a relevant society to be granted access. Storage is currently at capacity.