You can use this form if you wish to book the Institute Bar for a social event. Please note bookings may incur a hire cost.

This form is only for weekends however we will consider table reservations Monday-Thursday outside of term.

Please note the following:


  • We only reserve tables out of term time, Monday to Thursday, maximum 20 people.
  • We only book out the entire venue on Saturdays.
  • The bars are only available for social events and are not available for meetings or any other activity that doesn't require the use of the bar.

  • No booking is confirmed until you receive an email informing you so.

  • You cannot bring in, consume or sell your own drinks.

  • Bookings must be for at least two weeks in advance.

  • Any hire fees or bar tabs must be paid for in advance before we can confirm bookings

  • Bookings for outside of usual operating hours may incur additional costs to cover the staffing

  • If you require a Temporary Events Notice (TEN) for your event, please be aware cancellation of the event after TEN is acquired will result in a £50 fine. This is because we are only allocated a limited number of TEN's per year.

  • Bar tabs are non-refundable (this includes any unspent amounts)

  • We cannot allow any under-18s on the premises after 19:00 

  • Unfortunately, there is no technical support. You must be familiar with the setup and operation of any equipment (microphones, mixers, projectors etc) used.

Before submitting the form please check the availability of the bars on the below calendars (up to 3 months ahead)

IOE Bar calendar