Please read our how-to-guide carefully before submitting this form. 

Grant Fund

  • Submissions can only be made by club/society presidents or treasurers.
  • Please make sure to submit your request at least 10 working days before you need the funds during term time. Outside of term time, please submit your request 3 weeks before you need the funds.
  • If your request is approved, our Finance team will make the funds available in your club/society grant account. This can take up to 2 weeks.
  • The Finance Panel may award you part of the amount you have requested, or the full amount.
  • You can apply as many times as you need, as long as your request meets our criteria.
  • You can make a purchase using a combination of grant and non-grant funding. When making your request, please specify exactly how much of the cost you would like covered from your grant funds.
  • You must demonstrate you have taken value for money into consideration by providing alternative quotes where possible.
  • You must provide a full breakdown of what the funding will be used for, and where possible quotes for purchases.
  • If you have non-grant funds available, please clearly explain why you are not able to use these for the requested purpose. You should demonstrate that you have attempted to use any reserves your club/society has to subsidise purchases.
  • Please submit an Annual Budget with your submission if applicable. 
  • You cannot apply for grant funding if you do not charge a membership fee.
  • If you are a newly affiliated society or club, in order to apply for grant funding, you need to have 30 paid members and have demonstrated an attempt to get funding from another source (for example, ticket sales for an event) before requesting grant funding. 

What can you apply for?

  • You can request funding for:
    • Costs relating to core activity
    • Maintenance costs
    • Sports club playing kit (kit grants can only be used with our official kit partner, currently Akuma)
    • Equipment
    • Coaching/instructor fees
    • Facility hire
    • A specific event, activity or project
  • You cannot request funding for:
    • Food or drinks
    • Non-specific general costs
    • Past expenditure
    • Stash/non-playing kit
    • Costs relating to BUCS or LUSL competitions (costs relating to these competitions are funded centrally)
    • Grant funding cannot be used to cover any non-grant debt

Welfare Fund

  • Applications can be submitted by your president, treasurer or welfare officer.
  • You can also apply for grant funding from the Students’ Union to run activities which focus on the welfare of your members. This includes activities which:
    • Raise awareness of and support positive mental health
    • Improve student wellbeing
    • Support societies to deliver new physical activity initiatives
    • Promote an inclusive environment
    • Help include underrepresented student groups
  • You cannot apply for funding for:
    • Food and drinks
    • Non-specific general costs
  • Applications are limited to £150 per request.
  • You must demonstrate you have taken value for money into consideration by providing alternative quotes where possible.
  • If your club/society has non-grant funds available, you will need to explain why these funds are not being used for the activity or project you are requesting funds for.
  • If your request is approved, our Finance team will make the funds available in your club/society grant account. This can take up to 2 weeks.
  • The Finance Panel may award you part of the amount you have requested, or the full amount.
  • If you have an idea and you’re not sure if it meets the above criteria or would like some advice, just get in touch – we’re more than happy to help.