For each event you organise with your club/society, you must make sure you are following regulations on when to submit your forms.
To find out what forms you need to submit, go to our running events page.
If you submit forms past the deadline, you may not be able to run your event.
Events Type |
Deadline for forms submission |
|
Tours, trips abroad, events on the Main Quad, large scale campus events with logistical challenges e.g. cultural fairs, festivals, conferences with multiple rooms and catering. |
at least 8 weeks in advance of event |
|
Balls, dinners or large scale socials in external venues |
at least 6 weeks in advance of event |
|
Large scale or controversial speaker events/ dinners at UCL |
at least 4 weeks in advance of event |
|
Socials, educational workshops, smaller scale speaker events |
at least 2 weeks in advance of event |