Personal mailbox signatures

Using Outlook 2016 on desktop:

  1. Download the template: e-mail_signature_template_-_students_union_ucl.docx
  2. Open in Word and edit all relevant (red) text to match your details. Change the red text to black once you've added your details. Do not reformat or add other information. 
  3. Ctrl + A (or Edit -> Select All)
  4. Open Outlook
  5. Open a new mail message
  6. Go to 'Signature' in the menu, and click 'Signatures...'
  7. Click 'New' and name the signature "Students' Union UCL"
  8. Select the editing box and Ctrl + V (or right click, paste)
  9. Click 'Save'
  10. If you'd like the signature automatically included in new messages and/or replies, change the dropdown boxes to the top right.
  11. Click 'OK'

To insert the signature into any mail, in a new message go to 'Signature' in the menu ('Insert' tab) and select the signature by name.

For online: follow a similar approach from https://www.ucl.ac.uk/isd/how-to/add-signature-outlook-web-access-owa

Last updated 3 years ago