If a Student-Led Project is organising an event with an external speaker, the Students’ Union UCL Clubs & Societies regulations will apply.
External speakers include anybody who is not a UCL Student or a UCL member of staff.
Please note you must seek approval for all external speakers and you may not publicise your event or your speaker until they have been approved. This applies to both in person and online events.
You can find guidance on how to organise an event with an external speaker, as well as the Student’s Union UCL External Speaker Information and Process document. As stated there, you must also ensure you circulate the Briefing for External Speakers at Student’s Union UCL Events to the external speaker, and they should agree in writing to comply with that policy whilst being hosted at your event.
Seeking approval
Project Leaders should complete and submit the external speakers request webform at least ten working days (in effect, two weeks) in advance of the event.
When completing the webform, please select ‘Student-Led Volunteering Project’ in the ‘Requestor type’ field, and then select the name of your project in the ‘Student-Led Project’ field.
After completing the webform, you should receive an automatic email confirming your submission has been received. If you do not receive this email, please let us know so we can double check that your submission has been received.
Please also inform your Project Supervisor that you are planning to organise an event with an external speaker.