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Students' Union UCL
Key information
Job closes
Salary
14.80

Salary type

  • Per Hour

Contract type

  • Casual

Industries

  • Education
  • Non-Profit

Working hours

  • Part-time
About the job

 

 

Department               Students’ Union UCL Student Social Impact Team

 

Reports to                  Students’ Union UCL Social Enterprise Coordinator

 

Pay                               £14.80 p/h

 

Purpose of the job

We’re looking for an organised, curious and self-motivated UCL student to help us deliver and grow our  Social Enterprise programme.

Social enterprises are businesses that exist to make a positive difference in the world. Our team helps UCL students explore social and environmental challenges, develop ideas, connect with inspiring organisations and turn their interests into action. We run events, workshops, challenges and development programmes, working with social enterprises and partners across London and beyond.

Behind every successful event, partnership and student opportunity is a lot of organisation. In this role, you’ll help keep our programme running smoothly by supporting the team with administration, coordination, communications, data and day-to-day operations. This could include maintaining spreadsheets and databases, organising meetings, supporting event logistics, processing paperwork, coordinating communications and helping us understand the impact of our work.

But this isn’t just an admin job. You’ll be part of a small, ambitious team working to make social change more accessible to students. You’ll get a behind-the-scenes view of how social enterprises operate and how programmes are developed, funded and delivered. There will be opportunities to explore the areas that interest you most, whether that’s sustainability, animal welfare, social justice, entrepreneurship, events, communications, research or something else entirely.

You don’t need to have experience in social enterprise, and you don’t need to know exactly what you want to do after university. We’re looking for someone who takes pride in doing things well, enjoys learning and wants to contribute to work that makes a difference.

The role will be flexible around your studies, with a supportive team to learn from and opportunities to take on additional projects as your confidence and interests develop.

 

Successful shortlisted candidates will join us for interviews w/c Monday the 26th of October.

 

About the Union

Students’ Union UCL is an organisation that exists to make more happen. We are the representative body for University College London’s (UCL) students, one of the most diverse student communities in the world.  UCL students have the potential to do anything, and the Union leads an essential role in helping them to achieve things they may have never thought possible. As a charity we deliver a wide range of services and representative functions for students.

 

The Student Social Impact department is newly formed and really exciting; unusual for a Students’ Union setting, we focus on enabling students to create positive social change in the world around them through their extra- and curricular activities at university. We are also halfway through UCL’s Student Life Strategy and have some ground to make up, spreading the word to students about this exciting new department. 

 

Expect a fun, fast-paced, and supportive working environment! 

 

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Job description

Role Description

 

Administration and coordination

  • Provide day-to-day administrative support to the Social Enterprise team, helping programmes, projects and events run smoothly.
  • Maintain and update spreadsheets, databases, contact lists, calendars and programme records.
  • Organise meetings, coordinate diaries, prepare agendas and take notes or track actions where needed.
  • Support the processing and organisation of invoices, payments, purchase orders, supplier information and other administrative paperwork.
  • Help maintain organised digital files, documentation, templates and processes so that information is accurate and easy to find.
  • Support email communications with students, colleagues, social enterprises and external partners.
  • Monitor tasks, deadlines and follow-ups, helping the team stay organised during busy periods.

Events and student programmes

  • Support the planning and delivery of events, workshops, student challenges and other programme activities
  • Assist with event administration, including registrations, attendee communications, bookings, materials, room arrangements and feedback collection.
  • Help coordinate relationships with participating students, speakers, social enterprises and other partners.
  • Support activities such as Innovation Fest, student workshops and emerging Social Enterprise initiatives.
  • Attend events where appropriate, helping with practical delivery and identifying ways to improve the student experience.
  • Collect and organise participant feedback, attendance information and other data to help evaluate our programmes.

Communications, data and programme development

  • Help keep programme webpages, resources, case studies and internal documentation accurate and up to date.
  • Assist with collecting and organising information about social enterprises, student opportunities and potential partners.
  • Support the team to track programme outcomes, maintain evaluation records and communicate the impact of our work.
  • Research topics, organisations and opportunities relevant to Social Enterprise and student social impact.
  • Identify opportunities to improve administrative processes and suggest practical ways to make the team's work more efficient.
  • Take on small projects aligned with your interests, with support from the team.

Learning and development

  • Develop an understanding of Social Enterprise, social impact and the organisations working to address social and environmental challenges.
  • Build practical skills in administration, project coordination, event delivery, communication, data management and stakeholder engagement.
  • Explore areas of interest through relevant projects, events, training and conversations with colleagues and external partners.
  • Share your ideas and perspectives as a student, helping us understand what resonates with the UCL student community.
  • Take part in training and development opportunities where available.
  • Support other team activities as required.

Person Specification

We recognise that students may be applying for their first professional role. You do not need to meet every desirable criterion, and we’re interested in the skills, experience and perspectives you can bring from university, volunteering, societies, part-time work or other activities.

Essential

  • Organisation: Able to organise information, keep track of tasks and follow through on commitments.
  • Events experience: Experiencing of organising or hosting events.
  • Attention to detail: Takes care to produce accurate work and notices when information is missing, inconsistent or needs checking.
  • Communication: Communicates clearly and professionally, both in writing and when speaking with others.
  • Digital confidence: Comfortable using everyday digital tools such as email, spreadsheets, documents and calendars, or willing to learn.
  • Initiative: Can work independently on clearly defined tasks, identify what needs doing and ask for help when unsure.
  • Teamwork: Enjoys working collaboratively and is willing to support colleagues with shared priorities.
  • Time management: Able to balance work commitments with university studies and manage competing deadlines.
  • Curiosity: Interested in learning about social and environmental challenges, social enterprise or how organisations can make a positive difference.

  • Commitment to inclusion: Values equity, diversity and inclusion and wants to help create opportunities that are accessible to students from different backgrounds.

    Desirable

  • Experience with administrative tasks, record keeping, spreadsheets or organising information.
  • Experience supporting events, student societies, volunteering projects or other group activities.
  • Experience communicating with customers, students, colleagues or external organisations.
  • Exprerience with digital content creation, photography and filming            
  • Familiarity with tools such as Microsoft Excel, Google Sheets, Microsoft Teams, Canva or similar platforms.
  • An interest in one or more areas of social impact, such as sustainability, animal welfare, social justice, community development or ethical business.
  • Experience identifying ways to improve a process, organising a project or taking responsibility for a task from start to finish.

Most importantly, we’re looking for someone reliable, thoughtful and keen to learn. You don’t need to have a career plan in social impact or arrive with all the answers. We want someone who will help us do the important day-to-day work well, while making the most of the opportunities to discover what they enjoy and what they’re capable of.

How to apply

Please complete the online application form. You will need to provide a personal statement where you should outline how you meet the full requirements of the job. Applications will be assessed on this basis. We also have guidance on writing applications available for you.