Students' Union UCL
Key information
Job closes
Salary
15.24

Salary type

  • Per Hour

Contract type

  • Casual

Industries

  • Education
  • Non-Profit

Skills

  • Administrative
About the job

Department                Intercultural Engagement

 

Reports to                   Intercultural Engagement Project Coordinator

 

Pay                                £15.24 per hour

 

Hours of work              8 hours per week

 

 

Deadline: Monday, 17th August at 09:00 

 

Interviews will likely take place in late August. 

 

Please make sure that your application reflects your own ideas, experience, and voice. The use of AI-generated content is not permitted, as the role relies on authentic reflection, problem-solving, and interpersonal skills.

 

Please note applications for this vacancy may close earlier than the stated deadline should we receive enough suitable candidates; early submission is therefore advised. 

 

Purpose of the job

Students’ Union UCL is looking for a Project Assistant to support with the coordination and delivery of Discover the UK, which is one of the flagship programmes run by the Intercultural Engagement team.

 

The Intercultural Engagement department aims to create a global experience for all students at UCL. By increasing the number and range of intercultural exposure opportunities, our ambition is to enable students to gain life-changing experiences, develop new skills, and increase their intercultural awareness and understanding.

 

 

Discover the UK 

Launched in 2024, the Discover the UK programme gives students low-cost, easy ways to explore the best of what the UK has to offer - from historic cities to cultural landmarks. It is our ambition to support students to make new memories, meet new people outside of their courses, and get to know the country beyond campus. 

 

The Discover the UK Project Assistant will play a key role in helping the programme run smoothly by supporting with the planning, logistics, and administration behind the trips, as well as helping to promote them to students. 

 

As the programme grows, the role will also involve planning future trips, researching new destinations, and exploring partnerships with external organisations to broaden opportunities for students.

 

You’ll work closely with the Intercultural Engagement team to ensure each trip offers students a welcoming, safe, and memorable experience. This includes helping manage bookings, communicating with suppliers and students, and assisting with feedback and evaluation after each trip.

 

 

Wider Intercultural Engagement team projects

The successful candidate may also be asked to support the wider work of the Intercultural Engagement department. This includes our Language & Culture Discovery, Cultural Celebrations, International Mobility, and Leaders in Dialogue Programme.  To learn more about these programmes, please visit the Students’ Union UCL website.

 

 

About the Union:

Students’ Union UCL is an organisation that exists to make more happen. We are the representative body for University College London’s (UCL) students, one of the most diverse student communities in the world.  UCL students have the potential to do anything, and the union leads an essential role in helping them to achieve things they may have never thought possible. As a charity, we deliver a wide range of services and representative functions for students. 

Our Vision:

To be the best part of the UCL student experience.

 

Our Mission:

 We’re here to help students:

  • Make more of their time at UCL.
  • Get more of the support they need from our advice and welfare services.
  • Be more connected with the university and other students as we represent and reflect their views.
  • Experience more at university through our societies, activities, sports and events.
  • Feel more at home in our excellent spaces.

 

Our Values:

Student Driven, Inclusive, Inspiring, Fun and Bold.

Job description
  1. Assist with the coordination and delivery of Discover the UK trips and activities.
  2. Assist with travel and accommodation bookings for key projects. 
  3. Assist with planning to grow the programme in the next academic year and researching new potential trips.
  4. Assist with exploring partnerships with other Students’ Union teams and external suppliers to expand the programme.
  5. Assist with the monitoring and evaluation of Discover the UK trips and other projects run by the Intercultural Engagement team.
  6. Attend Discover the UK trips to support delivery, manage logistics, and ensure students have a safe and enjoyable time.
  7. Handle and process confidential data.
  8. Liaise with external suppliers and staff.
  9. Collate information, draft and distribute communications.
  10. Assist with writing copy and updating the Students’ Union’s website.
  11. Provide general administrative support to the Intercultural Engagement team, including managing the Intercultural Engagement inbox when required.
  12. Model the appropriate behaviours and values in intercultural awareness and understanding. 
  13. Always carry out work professionally and confidentially.
  14. Undertake all duties in line with UCL and Students’ Union UCL policy and procedures.

Person Specification

 

CriteriaEssentialDesirable
Excellent written communication skills, including the ability to adapt writing style to different audiences.X 
Excellent organisation and time management skills.X 
Good level of attention to detail.X 
Reliable, punctual and able to multi-task in order to meet deadlines.X 
Ability to handle personal data in a confidential manner.X 
Able to work independently and use initiative.X 
Proficient in Microsoft Teams, Word, Excel and PowerPoint skills.X 
Current student registered at UCL for the 2025/2026 academic year.X 
Enthusiastic and positive attitude.X 
Understanding of and commitment to equality and diversity.X 
A passion for intercultural competence and understanding of its role in society.X 
Experience supporting or organising events, trips, or group activities. X
Experience communicating with external partners, suppliers, or venues. X
Experience using social media or digital tools to promote events or opportunities. X
Interest in travel, exploring new places, and intercultural learning. X
How to apply

 For the application form, please see below.

  1. Explain why you think this role suits you and what strengths you would bring to the role. 
  2. What is a piece of feedback you received that changed how you work? What did you do differently afterwards?
  3. Describe a time when you actively contributed to building intercultural understanding or engagement within a community. What actions did you take, and how did your involvement support inclusive participation or meaningful cross‑cultural exchange?

Submission Instructions:

  • Please submit your answers by following the online application form. online application form. 
  • The deadline for applications is Monday, 17th August at 09:00.
  • We want to see your own ideas and experiences, so no AI-generated content.