Students' Union UCL
Key information
Job closes
Salary
14.80

Salary type

  • Per Hour

Contract type

  • Casual

Industries

  • Education
  • Non-Profit

Skills

  • Administrative

Working hours

  • Part-time
About the job

 

 

Department               Arts                 

 

Reports to                  Arts Programme Coordinator 

Pay                              £14.80  per hour, up to 15 hours per week during term time

 

Purpose of the job:

 

The Arts Assistant (Programme) will support the smooth delivery of artsUnlocked and wider artsUCL activities, providing practical, administrative, and communications support to ensure a high-quality experience for students and practitioners. The postholder will work closely with the Arts Programme Manager and Arts Programme Assistant, to deliver engaging and accessible creative opportunities for the artsUCL community. Undertake tasks such as inbox and website management and will provide flexible assistance across the team as needed, enabling a cohesive and high-quality experience for the artsUCL community.

 

About the Union:

Students’ Union UCL is an organisation that exists to make more happen. We are the representative body for University College London’s (UCL) students, one of the most diverse student communities in the world.  UCL students have the potential to do anything, and the union leads an essential role in helping them to achieve things they may have never thought possible. As a charity we deliver a wide range of services and representative functions for students.

 

Our Vision:

To be the best part of the UCL student experience.

 

Our Mission:

 We’re here to help students...

  • Make more of their time at UCL.
  • Get more of the support they need from our advice and welfare services.
  • Be more connected with the university and other students as we represent and reflect their views.
  • Experience more at university through our societies, activities, sports and events.
  • Feel more at home in our excellent spaces.

 

Our Values:

Student Driven, Inclusive, Inspiring, Fun and Bold.

Job description

Programme 

  • Provide on-the-ground support to ensure the smooth running of artsUnlocked including Weekly classes and Creative courses.
  • Regularly check workshop spaces to ensure they are safe, clean, and properly prepared for sessions.
  • Laise with artsUnlocked practitioners for resources, specific room set up and queries they may have. 
  • Oversee practitioner resources, ensuring all necessary materials are prepared, organised, and replenished as needed.
  • Handle programme administration tasks including data tracking, updating the What’s On calendar, and maintaining ticketing information.
  • Support the design and delivery of the wider artsSocials programme, including activities such as Gallery Walks, Theatre Trips, and other creative events.
  • Provide a welcoming and inclusive environment for participants, helping to foster a sense of community and belonging within the artsUCL network.
  • Support the coordination of artsUCL Volunteers for specific artsSocial events.
  • Support programme evaluation by collecting feedback, attendance data, and participant insights to inform future planning.
  • Work collaboratively with the wider arts Team to ensure cohesive delivery across artsUCL programmes and initiatives.

 

Communications 

  • Work collaboratively with the Arts Assistants in managing the artsUCL inbox to ensure efficient handling of communications and requests, assigning queries to relevant members of staff.
  • Triage student queries and ensure appropriate follow-up.
  • Capture and edit content to promote the artsUnlocked, and wider artsUCL initiatives effectively.
  • Generate creative ideas for engaging content that resonates with the demographics of the artsUCL community.
  • Plan and write copy for website articles to spotlight activity within the artsUCL community. 

Ad hoc support

  • Offer ad-hoc support for events as needed, such as Welcome, Awards and Open Days, assisting with logistics and ensuring a smooth experience for participants.
  • Report any concerns with artsUCL managed spaces to the appropriate staff member

 

Other

  • The role will require the post holder to work a variety of hours, including regular evening and irregular weekend shifts.
  • Maintain an awareness and observation of Fire and Health & Safety Regulations. 
  • Actively comply and promote UCL’s equal opportunity policy. 
  • Any other duties as are within the scope, spirit and purpose of the job, the title of the post and its’ grading as requested by the Arts Programme Coordinator.

 

 

Person Specification

 

Essential

  • Strong IT skills including proficiency with Microsoft Word, Excel, Outlook.
  • Attention to detail.
  • Ability to work unsupervised and take own initiative.
  • Ability to prioritise tasks.
  • Teamwork skills.
  • Fluent written and verbal English.
  • Experience of supporting the delivery of events
  • Enthusiasm for the artsUCL community at Students’ Union UCL.
  • Strong knowledge of artsUnlocked programmes at Students’ Union UCL.

 

Desirable

  • Knowledge and experience of Canva, Instagram, and TikTok.
  • A passion for the arts and enthusiasm to facilitate access to creative opportunities.
  • Proven ability to confidently create content for social media.

https://studentsunionucl.org/jobshop

How to apply

Application Process 

Instead of a supporting statement, we ask that you briefly respond to four questions, using 250 words or less for each. We encourage the thoughtful use of AI tools in your application; however, please be mindful that responses should reflect your own voice and experiences, as over-reliance or ineffective use of AI can be noticeable and will affect your chances of being shortlisted.

 

Application questions: 

  • Question 1: Tell us a little bit about you
  • Question 2: Why are you interested in this role with artsUCL?
  • Question 3: What relevant skills and experience do you have?
  • Question 4: Tell us about your favourite experience with artsUCL

 Please complete the online application form. following the instructions above.  We also have guidance on writing applications available for you.