Students' Union UCL
Key information
Job closes
Salary
13.85

Salary type

  • Per Hour

Contract type

  • Casual

Industries

  • Education
  • Non-Profit

Skills

  • Administrative
About the job

Accounts Receivable Assistant

 

Department                    Finance

 

Reports to                      Financial Reporting Manager 

 

Pay                               £ 13.85 (plus holiday pay)

 

Hours                            10-15 hours per week

 

Purpose of the job

The Accounts Receivable Assistant will support the Financial Reporting Manager with the monitoring of commercial and trading income. Responsibilities include sales invoicing, managing aged debt reports, debt follow-up, and assisting with month-end tasks such as uploading commercial stock data. The role also involves running finance and EPOS reports and preparing reconciled data for reporting and performance analysis.

 

The role is initially for a 6 week period to cover annual leave but potential to extend beyond if the business requires

 

About the Union:

Students’ Union UCL is an organisation that exists to make more happen. We are the representative body for University College London’s (UCL) students, one of the most diverse student communities in the world.  UCL students have the potential to do anything, and the union leads an essential role in helping them to achieve things they may have never thought possible. As a charity we deliver a wide range of services and representative functions for students.

 

Our Vision:

To be the best part of the UCL student experience.

 

Our Mission:

 We’re here to help students...

  • Make more of their time at UCL.
  • Get more of the support they need from our advice and welfare services.
  • Be more connected with the university and other students as we represent and reflect their views.
  • Experience more at university through our societies, activities, sports and events.
  • Feel more at home in our excellent spaces.

 

Our Values:

Community Building, Democratic, Empowering, Sustainable, Inclusive, Fun and Bold.

Job description

  • Upload the daily sales from the commercial outlets as directed by the Financial Reporting manager

     

  • Run ad hoc reports from the EPOS systems as requested by the Financial Reporting Manager and assist in identifying discrepancies and follow up with commercial teams

     

  • Log sales invoices on the finance system, check that documentation is complete and correct and apply the appropriate VAT code. Follow up with departmental staff on any issues or missing data so that there are no discrepancies or unnecessary delays

     

  • Create new customers on the Finance system

     

  • Compile the monthly aged debtor report and follow up with customers when payment is due and escalate to departments as needed

     

  • Assist with month end tasks such as downloading various reports from numerous sources

     

  • Provide support where necessary within the rest of the Finance team

 

Person Specification:

 

Essential skills: 

  • Comfortable with the basics of financial ledgers, control accounts and reconciliations
  • Excellent IT skills including excellent knowledge of excel and all-around knowledge of Microsoft Office software
  • Ability to work independently and manage delegated tasks
  • Working collaboratively with Team members in an office environment
  • Excellent data analysis and reconciliation skills
  • Strong interpersonal and communication skills
  • Able to effectively prioritise, and execute tasks in a fast-paced environment, and deliver to deadlines

 

 

Recruitment Process:

 

  • Initial role for 6 weeks as cover for annual leave with potential to extend beyond if business requires
  • 0-hour contract (approx. 10 hours a week minimum, can be adjusted depending on demand)
  • Office based role at 25 Gordon Street, working weekdays
  • Flexible with the days worked based on study timetable
  • Interviews will be held on WC 16th February
  • The assessment process will include an online interview with a panel of 2, and an excel test. This will take a maximum of 45mins
  • Candidates must be able to start working by WC 2nd March. Right to work checks must be completed before this date
How to apply

.Please complete the online application form. You will need to provide a personal statement where you should outline how you meet the full requirements of the job. Applications will be assessed on this basis. We also have guidance on writing applications available for you