Amendment to Governing Document AGD1305
Revisions to Bye-Law 13


Proposer: 
Dan Warham 
Passed: 
Union Council, 3 June 2014

Bye-Law 13 - 	NUS Delegation
1. This section shall apply only when UCLU is affiliated to the National Union of Students and shall not be construed to imply that the Union is required to retain such affiliation.
2. This section and the points contained in it refer to any Policy making conference of the NUS.
3. In the event that the NUS governing documents or policies contradict the Memorandum & Articles and Bye-Laws of the Union, the Memorandum & Articles and Bye-Laws of the Union shall take precedence.
4. Delegation Leader
a. The External Affairs & Campaigns Officer shall attend NUS National and Extraordinary Conferences ex-officio as the delegation leader.
b. In the absence of an elected delegate or specification otherwise elsewhere in the Bye-Laws, the External Affairs & Campaigns Officer may represent UCLU at all NUS Conferences which they are entitled to attend under NUS Rules.
5. NUS National Conferences
a. Ahead of NUS National and Extraordinary Conferences, the delegation leader shall call a pre-conference delegation meeting for the elected conference delegates that shall discuss:
i. Procedure of NUS conferences.
ii. Issues that are to be laid before the NUS conference.
iii. Any Union Policy that refers to those issues.
b. There shall be a deputy delegation leader; the person receiving the most first preference votes in the delegation elections.
c. The delegation leader, after consulting with the delegates, shall produce a report on the decisions taken at conference for presentation at the next scheduled meeting of Union Council before the end of the academic year or at a meeting of Union Executive Committee if this is not possible.
6. NUS Delegates
a. NUS Delegates shall attend NUS Annual and Extraordinary Conferences.
b. Delegates must follow the Memorandum & Articles and Bye-Laws at all times.
c. Delegates must vote in line with Union Policy, except that:
i. Delegates may abstain on any motion.
ii. Delegates who are elected on a manifesto that contradicts Union Policy may vote in line with their manifesto.
d. Delegates shall attend the following Union Council meetings:
i. All meetings where motions to NUS conferences are to be discussed.
ii. Any meetings which conference reports are presented to.
e. Delegates shall attend all General Assemblies where motions to NUS conferences are to be discussed.
f. All delegates shall submit a report to Union Council, including a record of the way they voted for all motions and all voting preferences in NUS Elections. This report must be submitted to the next scheduled meeting of Union Council following the conference before the end of the academic year..
g. The Democracy & Communications Officer shall ensure delegates receive a copy of current Union Policy and will advise the delegation on how this relates to the issues to be discussed.
7. Motions to NUS National or Extraordinary Conference
a. The Union may submit motions or amendments to NUS conference. Any motions or amendments submitted must have been passed by a Referendum, General Assembly or meeting of Union Council.
b. The Union Chair shall sign all motions and amendments before submission to NUS Conferences. In their absence a Sabbatical Officer will sign it.
8. NUS Zone Conferences
a. The Union shall send delegates to NUS Zone Conferences.
b. The Union shall select its voting delegate to each NUS Zone Conference by an election at Union Council, in which any Member may stand.
c. In the absence of an election, the External Affairs & Campaigns Officer shall have the right to attend and vote at Zones, or to delegate the Union's vote to any other Union Officer or NUS Delegate.
d. Other Union Officers and NUS Delegates may attend Zones as observers.
e. Delegates at Zone Conferences must follow Union Policy in the same way as delegates to National and Extraordinary Conferences, and in Zone Committee elections should vote for candidates whose platforms reflect Union Policy.
9. NUS Liberation and Section Conferences
a. The Union shall send voting delegates and motions to NUS Liberation and Section Conferences.
b. The process of electing delegates and passing motions to these conferences shall be set out in the constitution of the corresponding Autonomous Sections.
c. If the Autonomous Section's provisions fail, through inquoracy or otherwise, to select sufficient delegates, then on the request of the Autonomous Section's Convenor:
i. The relevant Autonomous Section Convenor shall attend as a delegate, and, if the Union is allocated multiple delegates, members of the Autonomous Section's Executive Committee shall elect from their number further delegates to go to the conference.
ii. In the absence of sufficient willing and able delegates elected in Bye-Law 9.c.i 13.25.A, members of Union Council who are represented by the NUS Liberation Campaign or Section may elect from their number further delegates to go to the conference.
iii. There shall be no quorum for the elections in Bye-Laws 9.c.i and 9.c.ii.
iv. In the absence of sufficient willing and able delegates in Bye-Laws 9.c.i and 9.c.ii, the External Affairs & Campaigns Officer, and then NUS Delegates, and then other Sabbatical Officers may attend the conference, providing that they self-define into the Liberation Campaign or are represented by the NUS Section.
d. The External Affairs & Campaigns Officer shall work with Autonomous Sections to ensure that delegates and motions can be sent to conferences.
e. Delegates to Liberation and Section Conferences shall be bound to vote according to Union Policy with same conditions and exemptions as NUS Delegates, except that they shall first be bound to adhere to the corresponding Autonomous Section's Sectional Constitution and Policies.




3