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How to hand over to your new committee

Whether an outgoing president, or a newly elected social secretary, having a dialogue between outgoing and incoming committees is an important aspect of running a successful club or society.

Once your club/society election results have been confirmed - put each successful candidate in touch with their counterpart so they can arrange an online meeting, chat or email discussion. All UCL students have access to Microsoft Teams and it’s great for 1-2-1 or small group meetings.  

Don’t forget the current committee’s last day is Friday 12th June 2020, so arrange your meetings before then.

Presidents, you may want to compile a hand over document for your new committee, outlining key information and achievements from this academic year. You can download our suggested handover template to help compile everything you need:  

Committee Handover Template

Current Committee Structure

Outline each committee role and their duties, particularly the three principal roles of president, treasurer and welfare officer that every club/society has to have.

Committee Role Statements

Everyone on the committee should be encouraged to write a short statement about their time in the role, giving key advice and insights for their successors.

Aims & Objectives

Outline your club/society’s main aims and objectives. You can find these in your club/society constitution, or in your club/society development plan, if you have one. Don’t forget to make sure your new committee has copies of both. You can find your club/society constitution on Students’ Union webpage: https://studentsunionucl.org/clubs-societies/directory. If you don’t have a copy of your constitution or development plan, email Student Activities at   and we will send you the most recent version on file.

Successes and improvements

Give your new committee a short report on what you think were your biggest successes of the year and where you think your club/society needs to improve in the year, and years, ahead. Encouraging your new committee to have a long term outlook is great for the health and future of your club/society.

Club/Society Social Media

Remember to hand over details and passwords of all your club/society social media and email accounts. Facebook, Twitter, Instagram etc. are important tools for the running and promotion of your club/society and they need to be kept up-to-date by the new committee.

All clubs and societies get an official UCL email account, which doesn’t require a password. Access is granted by the Student Activities team once all registration documents for the new academic year have been received and approved. If you don’t already, new committees should use this as their primary email account.

Key Contacts

Give your new committee the details of the key contacts you made during your year in office. Whether the details of your main sponsor, or the best member of staff to contact to book a venue, it will give them a great head start in preparing for the new academic year.