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There are two methods for sourcing training facilities: You can either find a suitable facility yourself, paying for it from your Club account, or you can apply to use Student’s Union UCL sports facilities, which are centrally funded and therefore available for use at no extra cost. Please note that priority on these spaces will be given to clubs that require them for core activity. 

Union Facilities

At the start of the year we will produce facility timetables for Somers Town, Bloomsbury Fitness Mandela Studio & Bloomsbury Fitness Multi-purpose room.

When allocating slots, we have taken into consideration the following: club membership fees, type of activity, previous year allocation and 21-22 club development plan, and if you have a Facility Grant. 

Facilities Timetable:

Presidents will be contacted with our facility timetable. If your club are looking to request an available slot for non-core activity (e.g. Hockey using a space for S&C sessions) please note the following procedure:

  1. The president of your club has made a prior booking with Bloomsbury Fitness and secured the space. 
  2. Your participants will only gain entry to Bloomsbury Fitness if they are Bloomsbury Fitness Members or have paid for a Day Pass at reception.
  3. Your Club’s Annual Risk Assessment recognises the activity that will be carried out in the proposed booking and you have a qualified First Aider present.

Bloomsbury Fitness Facilities to book:

Mandela Studio

Multi-Purpose Room

Squash Court

External Facilities

Your club can also hire external facilities.

If you have been granted money for external hire, this should be used towards paying for the hire.  If needed, you can supplement your grant funding with non-grant income to help cover costs.  If you have not been granted any funding for facility hire then you will need to fund external hire through your non-grant account.

Grant allocations are sent out after the C&S Training Week and should be checked alongside your account balance before making hire enquiries.

Step 1

To book and pay for an external facility you should first contact the facility to check availability and the terms and conditions of hire.
Club training is generally held during Terms 1 and 2, often excluding reading weeks, but this will vary by sport and its competitive season. 

Step 2

If you wish to continue with the booking, fill in the facility’s booking form.

The booking should be made in the name of your Club (e.g., Team UCL RUMS Tennis Club c/o Student’s Union UCL Finance, 25 Gordon Street, London, WC1H 0AY).

Step 3

Your president or treasurer should submit this booking form and/or booking contract unsigned to the Club and Society Contract Webform along with a Purchase Request Form to su.activities-reception@ucl.ac.uk.

The contract will be checked by the Activities and Finance teams and then signed off by the Activities Officer.

Your club treasurer will receive confirmation once the booking has been confirmed and paid for.