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Serving and consuming alcohol at events on campus is regulated under UK licensing laws by Camden Council. Having alcohol at events in UCL rooms where the alcohol will be charged for by tickets either on the door or pre sold must be licensed and cannot happen without permission.

This can be resolved by having Sodexo as your bar provider (they are the designated licence holder for UCL to carry out this type of activity on campus) or providing a Personal Licence Holder to attend for the duration of the event. Please note Sodexo will charge you for this service and you should budget accordingly.

Clubs not following the policies on alcohol at events will be referred for disciplinary action and will be unable to hold future events of this type on campus.

Guidance

The following applies for events serving alcohol in Rooms/Space provided by UCL.

For events providing alcohol or where attendees bring their own

As the premises licence is held by UCL, Club and Societies need permission from UCL to provide their own alcohol. Money cannot be involved for this event in any way i.e. no money can exchange hands for the purchase of alcohol or through ticket sales. A personal licence holder (PLH) should be present. This can be provided at a cost by Sodexo, or if the society has access to a PLH then they can use them as long as they disclose to UCL and Students’ Union UCL who they are. If any of your member are PLH they should be able to provide documentation to verify this.

A ticketed event which gives alcohol for free (i.e. not out of the ticket money)

This is classified as Sales of Alcohol, i.e. money exchanging hands; therefore you will need to use Sodexo to provide and serve your alcohol, or provide the alcohol yourselves, but a personal licence holder (PLH) should be present either way. This can be provided at a cost by Sodexo, or if the society has access to a PLH then they can use them as long as they disclose to UCL and Students’ Union UCL who they are.

Selling alcohol at an event or selling tickets that include alcohol as part of the cost

This is still classified as Sales of Alcohol. You will need to use Sodexo to provide and serve your alcohol. , or provide the alcohol yourselves, but a personal license holder (PLH) should be present either way. This can be provided at a cost by Sodexo, or if the society has access to a PLH then they can use them as long as they disclose to UCL and Students’ Union UCL who they are.

Please note, in all cases

All activities involving alcohol must be carried out within licencing regulations. i.e. if the event is to go beyond the licencing stipulated hours (1am at UCL in most cases) then a Temporary Event Notice (please consult UCL and Students’ Union UCL before applying for this) must be applied for from the local council and strict control of sales/dispensing of alcohol must be observed.

You can contact Sodexo via sodexo-hospitality@ucl.ac.uk

In the first instance when setting up your event please contact us to discuss your requirements via or book an appointment with staff via Students’ Union Reception.