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How to run an EGM

An EGM is an Emergency General Meeting. An EGM can be held at any point during the year, when necessary. EGMs are usually held when you need to change your constitution, or when you need to elect a new committee member outside of an AGM.

How to remove someone from the Committee

All clubs must have an appointed President and Treasurer, and they must have been elected by the members of the club/society at an AGM or EGM. Your Constitution will also lay out what other Committee members you have to have each year (known as the Principle Committee Officers). If at any time someone wishes to resign, there are procedures in place for this, and if you feel that a member of your committee is not pulling their weight then you may initiate a Vote of No Confidence to remove them from your committee.

How to Write a Manifesto

Election Supporting Statement (Manifesto) Guide

Your candidate support statement, sometimes referred to as a manifesto, should simply state what you plan to do in your role and what changes you would make. It isn’t an excuse to bad mouth your opposition, or make unrealistic promises. Think about what you can achieve and what other students would respond to well. You might want to talk to current students, look at previous manifestos and review student surveys. 

How to run Online Elections, Hustings and Committee Meetings

Running Online Elections, Hustings and Committee Meetings

Promoting elections to your members

You must download your membership list from the Union website. Simply log in to the website using your UCL login, go to your directory page, click on the ‘Members’ tab and then click on ‘Export in Excel’.

You can the cut and paste your members email addresses into an email. Remember to ‘bcc.’ all email addresses so you adhere to GDPR and do not share members details with others, without their permission.

How to make complaints about Presidents and Treasurers

If you have a complaint to make about a President or Treasurer, you should follow the procedure below.  Under no circumstances should you complain directly to the person involved if its about them, and you should avoid creating gossip, rumour and distress for any other Club or Society members as this can also be a disciplinary matter. Check Section 3 of the Club and Society Regulations for full details of the complaints procedure.

How to run an AGM

AGM stands for Annual General Meeting. Most public organisations have these once a year, to communicate with their members, give a round up of the year’s events, plan future ones, and take any comments or suggestions. Club or Society AGMs are also used to elect your committee for the next academic year and to ratify or change your constitution.

Your Constitution

What is a constitution?

Every club or society has a constitution which sets out their core activities. These are the activities that your club or society must do every year to remain affiliated to the Union. They also lay out what the principle committee officer positions are. Full details about constitutions are included in the Club and Society Regulations.

How to handover to your new committee

How to hand over to your new committee

Whether an outgoing president, or a newly elected social secretary, having a dialogue between outgoing and incoming committees is an important aspect of running a successful club or society.

How to make complaints about the Union

Step 1

If you wish to make a formal complaint about Student’s Union UCL, you should submit a complaint in writing to any of the Sabbatical officers, who will reply within 14 days.

Step 2

In the case of a complaint against staff, the complaint shall be referred to the Chief Executive Officer (CEO) via a Sabbatical Officer or other member of staff who recieved the complaint.