Skip to the main content
1 day 2 hours 28 minutes left to vote in the Rep Election... Vote Now

The Welcome Fair takes places on Saturday, 28 September 2019 - Sunday, 29 September 2019 from 10:00 - 16:00 on both days. 

Book your stall now

We have 4 stall options available for organisations to interact with UCL students:

Stall type Stall Space

Access passes

 1 day  2 days
Charity 1.3 x 1m 2 n/a  £700*
Local Business (inc. UCL Departments) 1.3 x 1m 2  £800*  £1500*
National Company 1.3 x 1m 2  £900*  £1600*
Outdoor Stall* - 3 - 5  £1100*  £1900*
Premium Queue Stalls on Gordons Street 1x Up to 8m wide & 2 x Up up 3m wide stalls


£1600 £2500 

*Please note that the above prices exclude VAT.

Outdoor space enquires are subject to the discretion of the event coordinator

Welcome Fair 2019

The Welcome Fair is without a doubt one of the major highlights of our Welcome Period for new students arriving in September. The fair takes place in the main Quad Marquee and is the best opportunity for your brand to directly engage with thousands of students when they first arrive on campus. As per previous years, we are expecting about 10,000 students to visit the Students’ Union UCL Fair, which makes it one of the UK’s biggest Welcome Fairs. Spaces are limited so book your space early to secure your spot.

At the Welcome Fair, you can use your stall for anything from distributing promotional materials and samples (freebies are always popular with students!) to expanding your mailing lists and signing up new members.

If you would like to inquire about prices and booking a stall at the Welcome Fair, please contact our Sales and Events Coordinator, Nicholas Spence or call us on 0207 679 3946

What’s included

All the stalls come with a table and two chairs by request. There is also a poster board behind the stall, electricity access point and WiFi. In addition, your stall holders will receive up to 2 access passes for easy entry and exit. 

Please note that additional personnel will not be permitted due to space restrictions.

Welcome Fair outdoor space

In the past, we have had companies hoping to join us with some bigger activities (think freebie vans and photo booths). These activities are far too big to go into the marquee with the rest of the stalls, but we do have a limited number of outdoor spaces available for bookings. If you think you might be interested in an outdoor space, give us a call on 0207 679 3946 to discuss what activity you are planning and whether or not we are able to accommodate it. At £1100 for one day or £1900 for extra access passes per day, this is an option for an organisation that’s looking to make a big impression! 

We have recently just added the opportunity to have an experiential stall on the road where student’s queue to start the fair. This is a great location as you will be able to access directly 5000 students per day roughly and the stall can be placed in such a position that everyone walks by it. Get in contact for more information.

Please note that these can only be booked through prior agreement and do not appear on the standard booking form.


We offer a discounted Standard Stall to registered charities at a fixed rate of £700 for two days at the fair. Please note that any charities looking to recruit volunteers are required to attend a Volunteer Fair, rather than the Welcome Fair. Please contact our Volunteering Partnerships Coordinator, Sarah Boddy, for more information.


Please be aware that Students’ Union UCL runs a number of services and over 300 clubs and societies. In order to give these groups and services the best possible chance to flourish, we don’t accept bookings from organisations with similar purposes. For example, as we run our own gym, we don’t take bookings from gyms; similarly, as we have faith-based societies, we don’t take bookings from churches etc. You can see the full list of our clubs and societies here.

Furthermore, Students’ Union UCL is committed by the policy not to accept bookings, lads mags, gambling organisations, and some others. If you are unsure as to whether these restrictions may apply to your company, please feel free to get in touch

Students’ Union UCL reserves to right to refuse any booking. A booking request form submission does not constitute a confirmation of your booking. 

Book your stall now

More information

If you have any more questions about the Welcome Fair, please see our FAQs page.

If your query is not answered there, please contact our Sales and Events Coordinator, Nicholas Spence.