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Students’ Union UCL Welcome Fair 2018

10:00 - 16:00

Saturday, 29 September

Sunday, 30 September

Book your stall now

On Saturday 29 - 30 September 2018, over 10,000 (5000 per day) students will pass through the Students’ Union UCL Welcome Fair for the return of one of the UK’s biggest Welcome Fairs. Bringing together over 250 clubs and societies with scores of commercial stands as well as music acts, stage performances and a wide range of entertainments, the fair is a unique opportunity to get your business noticed and remembered by UCL students. 

Both new and returning students mark the start of the UCL academic year by coming to the fair, where they get the opportunity to see all Students’ Union UCL clubs and societies as well as purchase tickets for coveted sell-out start-of-term events, sign up to Students Union UCL newsletters and get ready for the new year. 

At the Welcome Fair you can use your stall for anything from distributing promotional materials and samples (freebies are always popular with students!) to expanding your mailing lists and signing up new members.

If you would like to enquire about prices and booking a stall at the Welcome Fair, please contact or call on 0207 679 3946

We have three stall options available for organisations to interact with UCL students:

Stall type Size Access passes £ One day £ Two days
Charity 1.3 X 1m 2 n/a 700*
Local Business (inc. UCL Departments) 1.3 X 1m 2 800* 1500*
National Company 1.3 X 1m 2 900* 1600*
Outdoor Stall* - 3-5 1100* 1900*

*Please note that the above prices exclude VAT.

Discounts available*

Outdoor space enquires are subject to the discretion of the event coordinator*

What’s included:

All stalls come with a table and two chairs by request. There is also a poster board behind the stall, electricity access point and WiFi. In addition, your stall holders will receive up to 3 access passes for easy entry and exit of the Fair. 

Please note that additional personnel will not be permitted.

If you’re planning a bigger activity:

In the past, we have had companies hoping to join us with some bigger activities (think freebie vans and photo booths). These activities are far too large to go in the marquee with the rest of the stalls, but we do have a limited number of outdoor spaces. If you think you might be interested in an outdoor space, give us a call on 0207 679 3946 to discuss what activity you’re planning and whether or not we could accommodate it. At £1100 for one day or £1900 for extra access passes per day, this is an option for an organisation that’s looking to make a big impression! 

Please note that these can only be booked through prior agreement and do not appear on the standard booking form.


We offer a discounted Standard Stall to registered charities at a fixed rate of £700 for two days at the fair. Please note that any charities looking to recruit volunteers are required to attend a Volunteer Fair, rather than the Welcome Fair. Please contact Sarah Boddy for more information.


Please be aware that Students’ Union UCL runs a number of services and 250 clubs and societies. In order to give these groups and services the best possible chance to flourish, we don’t accept bookings from organisations with similar purposes. For example, as we run our own gym, we don’t take bookings from gyms; similarly, as we have faith based societies, we don’t take bookings from churches etc. and so on. You can see the full list of our clubs and societies here.

Furthermore, Students’ Union UCL is committed by policy not to accept bookings, lads mags, gambling organisations and some others. If you are unsure as to whether these restrictions may apply to your company, please feel free to get in touch

Students’ Union UCL reserves to right to refuse any booking. A booking request form submission does not constitute as confirmation of your booking. 

Book your stall now

Further opportunities to promote your business

Yes. We send mailings to both new and returning students a few weeks before they come to UCL.

Find out more about the many options available to you to pre-promote your business alerting students that you will be at the fair. We also have a number of specially-tailored packages offering great discounts to make the most of your exposure to UCL.

More information

If you have any more questions about the Welcome Fair, please see our FAQs page.

If your query is not answered there, please contact