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At the beginning of each year, the Union looks at which clubs are entering teams into BUCS/LUSL, and will allocate a certain amount of money according to the number of fixtures scheduled for the season. All Team UCL Sports Clubs competing in BUCS/LUSL leagues are entitled to reclaim their travel costs for matches, both home and away, within 1 month of their fixture date.

The Union will reimburse all travel costs at a Young Person’s rate, even where full price tickets have been purchased, therefore recommend all players hold a Young Person’s Railcard.

Only captains can submit travel reclaim forms. To reclaim, each captain must collect the players train tickets/Oyster history after each match and complete a travel reclaim form.

What can be reimbursed?

  • Train tickets (must show date, destination and price ) at a Young Person’s Railcard price
  • Oyster card journeys (with Oyster print out with date, destination and price)

Evidence that will not be reimbursed

  • Train ticket card receipts
  • Bank statements showing TFL journeys
  • Taxi receipts that were not pre-approved

Other transport

Taxis will only be reimbursed under special circumstances and must be approved beforehand by the Sports Administrator.

Under certain circumstances we will approve travel by car, for which you must provide a journey plan and petrol receipt. We refund petrol at 40p/mile, if the petrol receipt is less than the price worked out per mile, the price of the petrol receipt will be refunded.

Purchasing Tickets

Do not buy single tickets for a return journey. Single journey tickets will only be accepted if they work out cheaper than a return or they have been pre agreed with the Sports Office. Credit Card receipts, which print automatically from ticket machines will not be considered.

If you use your Oyster card or contactless then you must get a print out to support your claim, highlighting the relevant journeys.

If you don’t have a Young Person’s (16-25) railcard – you can buy a standard adult ticket, but we will only refund you the Young Persons ticket price. 

Don’t let the ticket barriers eat your tickets! If you have single tickets, show them to a member of staff at the station rather than put them through the ticket barrier, or request a receipt on purchase.

Submitting your Tickets

Ask all players who have bought tickets to write their names clearly on the tickets they have purchased.  Collect all tickets and use them to complete the travel reclaim form.

Email the completed travel reclaim form to teamucl@ucl.ac.uk along with all travel evidence no later than 1 month after the fixture date (photos of tickets can be attached to the email as a JPEG file).

Any travel reclaim forms submitted after the one month deadline will not be reimbursed. 

Make sure all your team mates have handed in their personal bank details. The personal bank details form and should be emailed to teamucl@ucl.ac.uk. This only needs to be done once.