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You will need to submit this form if you would like the Union to make a purchase on behalf of your club or society, using your Grant or Non-Grant account. 

Please submit this form a mininum of 5 working days before payment is due. For purchases over £1000, please submit your request as far in advance as possible. 

If you are making a purchase costing £200 or more, your request will only be processed after it has been approved by the Union Finance Panel

If you are making a purchase for £200 or less, you can make the payment yourself and get reimbursed using a payment request form

Please do not use this form to pay coaches or instructors. If you need to pay a coach or instructor, take a look at our ‘How to Guide’ for guidance. 

If you have a contract (such as a venue hire contract), please do not sign it yourself, otherwise you will be personally liable! You can submit contracts to be signed by the Students’ Union by emailing su.activities@ucl.ac.uk

This form can be used to pay for:

  • Goods or services for your club or society
  • Online purchases for your club or society
  • Payments that require a purchase order number (PO number)
  • Paying for venue hire fees
  • Equipment
  • Kit 
 
1 Start 2 Complete
Description of goods or services*Net cost VAT (If applicable) Total cost Account code (10 digits)
Files must be less than 10 MB.
Allowed file types: gif jpg jpeg png pdf doc.
Files must be less than 10 MB.
Allowed file types: gif jpg jpeg png pdf doc.
Files must be less than 10 MB.
Allowed file types: gif jpg jpeg png pdf doc.

If you are looking to make a purchase costing between £200 and £500: 

You must provide two informal quotes to demonstrate you have researched the best supplier in the table below. 

Name of alternative providerTotal quoted cost

If you are looking to make a purchase costing over £500: 

You must provide two formal quotes to demonstrate you have researched the best supplier. Please upload your quotes below.  

Files must be less than 15 MB.
Allowed file types: gif jpg jpeg png tif txt pdf doc.
Files must be less than 15 MB.
Allowed file types: gif jpg jpeg png tif txt pdf doc.
Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png pdf docx.