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For each event you organise with your club/society, you must make sure you are following regulations on when to submit your forms. 

To find out what forms you need to submit, go to our running events page.

If you submit forms past the deadline, you may not be able to run your event.

Events Type

Deadline for forms submission

Tours, trips abroad, events on the Main Quad, large scale campus events with logistical challenges

e.g. cultural fairs, festivals, conferences with multiple rooms and catering.

at least 8 weeks in advance of event

Balls, dinners or large scale socials in external venues

at least 6 weeks in advance of event

Large scale or controversial speaker events/ dinners at UCL

at least 4 weeks in advance of event

Socials, educational workshops, smaller scale speaker events

at least 2 weeks in advance of event